Subcontracts Administrator - Millennium Space Systems

Subcontracts Administrator - Millennium Space Systems

Company:

Millennium Space Systems

Millennium Space Systems, a part of Boeing Defense, Space and Security (BDS), is a fast, agile small satellite company focused on national security space. Our missions have direct impact to global security, like missile warning and Earth observation.

Our team is curious, bold and innovative. We take risks, innovate and explore new techniques and technologies. We influence change because we challenge the status quo. And when we watch our satellites launch, we know each one of us made it happen.

We are seeking a Subcontracts Administrator (SCA) who will be responsible for managing the full lifecycle of subcontracting activities in support of company programs and operations. This role involves initiating and overseeing subcontract efforts from requirements definition through execution, including issuing RFPs/RFQs/RFIs, evaluating proposals for compliance with government and company requirements, and executing subcontract modifications. The SCA ensures suppliers adhere to company Terms and Conditions as well as all trade compliance and legal obligations.

This position plays a key role in cross-functional collaboration, supporting internal teams such as legal, security, procurement, trade compliance, engineering, manufacturing, program management, quality assurance, and program controls. The SCA is accountable for driving supplier performance through regular engagement, managing supply and demand, resolving issues related to quality, schedule, delivery, and financial performance, and identifying and mitigating supplier risks and opportunities.

The role includes generating subcontractor performance metrics and reports for internal and external stakeholders, supporting payment processes by reconciling invoices and coordinating with Accounts Payable, and ensuring subcontract data is managed in accordance with controlled documentation and configuration standards. The SCA provides oversight of FAR/DFARS compliance and ensures team adherence to internal processes in alignment with DCAA audit requirements and AS9100 standards. Additionally, the role contributes to departmental initiatives aimed at process improvements and increased operational efficiency within the subcontracts function. This is an onsite role in El Segundo, California.

This position's internal job is Procurement Agent. Our team is currently hiring for a level 3 and 4.

Position Responsibilities:  

• Administer day-to-day security operations of the Industrial Security program with support from corporate management, implementing a security program that enables the business while complying with Government regulations
• Establishing subcontract efforts from beginning to end, including:
  • Issuance of RFP/RFQs/RFIs to the Subcontractors
  • Factfinding of subcontractor’s proposal, review for compliance to government and proposal requirements
  • Relevant actions involved with subcontract modifications, and executions of subcontracts
• Ensure Supplier compliance to company Terms and Conditions along with other trade compliance/legal requirements
• Provide oversight of FAR/DFARS compliance and ensure team adherence to internal processes in alignment with DCAA audit requirements and AS9100 standards
• Support the objectives of other teams such as: legal counsel, security, procurement, trade compliance, manufacturing, program office, engineering, program controls, supply chain, and quality assurance
• Drive supplier performance through regular interaction with assigned suppliers
• Drives supplier risk and opportunities management
• Manage supply and demand, schedules, supplier quality, delivery and financial performance
• Create graphs and charts for both internal and external use on Subcontractor performance
• Facilitate the payment to subcontracts via the Accounts Payable invoice process
• Reconcile subcontractor invoices with company cost tracking tools
• Initiates and executes supplier improvement activities and integrates results into contracting strategies
• Utilize the controlled documents and configuration management process for subcontract management
• Support dept. initiatives to drive efficiencies throughout the Subcontracts organization

Basic Qualifications (Required Skills/Experience):  

• Bachelor’s degree and 5+ years of experience in Subcontracts, Contracts, Business Management, Accounting, Finance, Supply Chain Management, or a related field
• Experienced with Microsoft Office Suite
• Previous aerospace subcontracting experience
• Familiarity with FAR/DFARS and relevant procurement regulations

Preferred Qualifications (Desired Skills/Experience):

• Master’s degree with a supply chain major or equivalent business degree
• Experience as a Subcontracts Administrator or Aerospace Buyer
• Knowledge of industry regulations and compliance requirements
• Experience with the Deltek Costpoint ERP system
• Comfortable briefing at all levels of leadership
• Active Security Clearance SAP/SAR

Conflict of Interest:

Successful candidates for this job must satisfy the Company’s Conflict of Interest (COI) assessment process.

Drug Free Workplace:

Millennium Space Systems, a Boeing Company, is a Drug Free Workplace (DFW) where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Total Rewards:

At Millennium Space Systems, a Boeing Company, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.  

Millennium Space Systems also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.  

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range:

• Level 3: $79,900 - $117,500
• Level 4: $102,000 - $150,000

Millennium is DDTC-registered, ITAR-compliant Company. This position is located at a facility that requires special access. Applicants MUST be U.S. citizens and eligible for a security clearance. Additionally, applicants must be willing to apply for and maintain a security clearance. We encourage all interested candidates to apply for any open position for which they feel they are qualified.

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

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