Payroll Specialist

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The Payroll Specialist position is involved in the day-to-day functioning of the Payroll Department. The Payroll Specialist assists the Payroll Administrator with processing the bi-weekly college payroll. They must represent Payroll and take an active part in any applicable process that affects how the College pays its employees. Must at times act as the department’s liaison with various departments and outside entities. Responsibilities include assisting with the College's bi-weekly payroll and ensuring it is completed on an accurate and timely basis, filing, reporting, answering phones, general clerical and must represent Payroll in a positive manner utilizing a high level of customer service and take an active part in any processes that affect how the College's pays its employees. Has the critical role of back-up responsibilities in the absence of the Payroll Administrator.

Primary Functions

• Assist in the preparation of payrolls on a biweekly basis.

• Assume general duties and responsibilities in the absence of the Payroll Administrator; will handle full cycle payroll on no less than a quarterly basis.

• Prepare and enter GL entries including gross wages, taxes, deductions, etc. as appropriate.

• Responsible to assist with payroll reconciliation to ensure accuracy and consistency.

• Administers the implementation and management of garnishments processes with the third-party administrator.

• Initiates tax inquiries and investigate questions and concerns as directed.

• Obtain jurisdiction IDs from local tax agencies and update systems as needed.

• Add/void checks/direct deposits to handle exception solutions.

• Respond to external/internal inquiries regarding the verification and/or accuracy of the biweekly payroll, W-2 and W-4 information while maintaining employee confidentiality and adhering to the related HIPAA and College Policies.

• Prepare incoming VOE's and wage statements.

• Provide accurate and timely payroll support to college employees.

• Maintain accurate employee records.

Secondary Functions

• Supports finance team with additional accounting duties as required.

• Other miscellaneous duties as assigned.

Salary Range: $50,000 to $55,000 (commensurate with experience)

Minimum Qualifications

• Associate’s degree in business or in a related field preferred; Bachelor’s degree preferred.

• Minimum of three (3) years prior experience in supporting the processing of complex, high volume payroll cycles

• Strong grasp of inter-relation of payroll and general accounting requirements

• Experienced in using automated payroll systems such as ADP, Paycom, Workday, etc.

• Experienced in using automated time keeping systems.

• Knowledgeable of payroll tax jurisdictions, payroll tax regulations, etc.

• Three (3) years prior experience in supporting accounting functions.

• Experience with MS Office with above average skill level in Microsoft Word & Excel.

• Highly defined degree of accuracy and driven by continuous improvement.

• Must possess a high level of teamwork/cooperation, customer service skills, confidentiality, and professionalism.

• Highly analytical

Preferred Qualifications

• Payroll and time keeping system implementation.

• Experience with Workday is desirable but not required.

Application

Apply online at: https://bucks.wd1.myworkdayjobs.com/BCCC

Applications must consist of a letter of application addressing this specific position and the candidate’s interest and qualifications for coming to Bucks County Community College, resume/CV, and a list of five professional references. References will not be contacted without prior permission. Finalists may be asked to provide additional materials.

Deadline

Applications will be accepted until the position is filled.

Benefits

Bucks County Community College offers an exceptional benefits package that includes medical, dental, vision, prescription plans, 403B pension plan, life insurance, short & long-term disability, generous paid time off, tuition waivers, tuition assistance, wellness center, cafeteria, and free parking on a beautiful Bucks County campus.

We are proud to be an organization that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace. 

Please Note: At this time, the College does not provide work visa sponsorships. To be considered for employment at Bucks County Community College, applicants must be permitted to legally work in the United States without employer sponsorship. Bucks County Community College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.