Executive Operations Manager

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is on a mission to build the world’s smartest marketing agent, leveraging AI and advanced analytics to help modern brands make faster, smarter decisions about where to invest their marketing budgets. By combining the rigor of marketing mix modeling (MMM) with today’s speed and usability, they are redefining how marketing decisions are made. Backed by leading investors and trusted by top consumer brands, the company brings together marketers, engineers, and data scientists to drive more efficient, data-informed marketing outcomes.

Location

Fully Remote (Work from Home) | 9:00 AM – 5:00 PM EST

Role Overview

The Executive Operations Manager will play a critical role in keeping the organization structured, efficient, and operating smoothly. This role combines operational execution with high-level executive support, managing financial workflows, internal systems, and cross-functional coordination while directly supporting the COO and leadership team. The Executive Ops Manager will help drive operational efficiency, systematize processes, and contribute meaningfully to the company’s continued growth.

Key Responsibilities

Operations Management

• Oversee billing, vendor payments, and customer invoicing using systems such as Bill.com and Stripe.

• Manage contractor payments.

• Maintain internal operational reporting.

Sales Pipeline & CRM Management

• Ensure HubSpot is consistently updated and accurate.

• Manage sales pipeline integrity and monitor deal stages.

Systems & Process Coordination

• Document and improve key operational processes, including billing, renewals, and customer account check-ins.

• Drive process standardization to improve efficiency and accountability.

Reporting & Analytics

• Maintain operational dashboards, OKRs, and investor reports.

• Provide weekly insights and updates to leadership.

Team Coordination

• Manage recurring workflows to ensure deadlines are met.

• Keep cross-functional teams aligned and accountable.

Qualifications

Experience

• 4–6 years of experience in operations, business management, or executive support.

• Experience working in a fast-paced startup environment.

• Experience in SaaS or technology startups (preferred).

• Familiarity with investor relations and reporting (preferred).

Skills

• Proficiency with HubSpot, Slack, Google Workspace, Stripe, and Bill.com.

• Strong organizational and communication skills with exceptional attention to detail.

• Proactive and resourceful mindset, with the ability to manage across teams and time zones.

• Ability to balance executive support responsibilities with operational execution.

Opportunity

This is a unique opportunity to step into a high-impact, hybrid role at a fast-growing, venture-backed technology company. The Executive Ops Manager will work closely with the CEO and leadership team, gaining direct visibility into strategic decision-making and company growth.

This role offers the chance to build and refine internal systems, drive operational excellence, and contribute meaningfully to scaling an innovative platform redefining modern marketing.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets