Creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation.
Human Resource Duties:
- Draft contracts of employment, capture new engagements, promotions, transfers and terminations on HR systems
- Review and update HR documents i.e. engagement packs, and contracts of employment
- Compile Salary advance forms timely and send them to finance for payments
- Participate in disciplinary hearings and interviews and take minutes of the deliberations
- Manage the Medical scheme and process invoices received from various medical institutions
- Compile and manage employee time sheets timely
- Drive the development of HR strategies, goals and objectives, and ensure the delivery thereof.
- Identify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division.
- Facilitate adherence to HR policies, procedures and relevant legislation.
- Facilitate the implementation of talent management and succession planning.
- Assist business to effectively manage headcount.
- Advise on and Manage employee relations.
- Build a culture of Performance Management.
- Proactively identify and pre-empt HR risks within SGS.
General Administration Duties:
- Carry out duties at the reception i.e. attend to walk-in clients, disseminate circulars and Memos and co-ordinate communication between offices, divisions, employees and clients
- Coordinate renewal of Annual Trade Certificates i.e. ZRA. Ndola City Council, ZEMA, ZPPA, Certificate of Incorporation etc.
- Ensure good record keeping of client and in-house documentation through effective employee filling systems
- Facilitate document courier from one SGS site to the next
- Keep records of vehicle service history and ensure that vehicles are serviced timely
- Compile purchase requisitions, receive and stock items and keep records of the same
- Arrange travel and accommodation for staff travelling i.e. Visa applications and renewals, flight bookings, employment permits etc.
- Maintenance of HR equipment in conjunction with IT
- Supervision of staff responsible for cleaning of office and office surroundings
- Implement and manage ad hoc projects and duties as may be required and assigned from time to time.
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager.