As a Personal Assistant, you will provide key administrative and organisational support to the Business Area Leader, the Leadership Team, and the local Hub in Serbia. This includes managing schedules and calendars, supporting travel and logistics, maintaining meeting minutes and action points, and assisting with the organisation of team and Business Area-wide events. You will play a crucial role in ensuring the smooth operation of the Leadership Team and in fostering a productive work environment for the Head of the Business Area and their team.
Responsibilities:
- Providing administrative support to the Business Area Head and the Leadership Team, including document preparation, complex diary management, meeting coordination and general administrative duties
- Plan and orchestrate work to ensure that the Head of BA Europe and the Leadership Team priorities are met, organisational goals are achieved, and best practices are upheld
- Support the Sebian Hub with daily activities that ensure operational success, including but not limited to; managing documentation, supporting the office space, processing and following up on local legislative processes, managing service provider relationships
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Organise team communications and plan events, both internally and offsite. Recording meeting minutes and circulating, and following up action items with relevant parties
- Managing a variety of special projects as required
- Organise and schedule meetings and appointments
- Manage relevant relationships with vendors and service providers that support the team’s activities
- Manage contract and price negotiations vendors and service providers
- Responsible for creating PowerPoint slides and making presentations
- Aligning the team’s calendars and appointments