The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. This position requires an individual who is highly organized, exhibits excellent judgment, has a demonstrated interest in the film and television industry, is a self-starter, and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally) across a wide range of business functions. Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing, among other administrative tasks. A high degree of confidentiality and discretion pertaining to all matters and documents is required.
Responsibilities:
- Handle heavy volume of administrative duties as assigned, including but not limited to, scheduling meetings and phone calls, processing expense reports, arranging travel, and other administrative duties as assigned
- Research existing databases to find previous relevant agreements, letters, and the like to serve as precedents/templates
- Draft form agreements and letters using precedent and templates, incorporating new deal terms and other information with accuracy
- Run relevant document comparisons
- Distribute and upload documents for completed deals
- Maintain and update charts, project lists, and status reports
- Participate in updating data management systems
- Develop and implement office systems and procedures, which support the overall department鈥檚 needs and those of the executives to which this position reports
- Act as liaison with all internal and external offices with the ability to solve problems strategically and find solutions, as required
- Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press, and talent relations
- Manage special projects as designated, specifically dealing with administrative and coordination issues
- May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team鈥檚 executives