Secretarial & Administrative Support
- Process expense claims accurately and in a timely manner.
- Handle incoming telephone calls with professionalism and courtesy.
- Provide document support, including printing, copying, binding, mailing, and liaising with the DPU where required.
- Prepare and compile transaction bibles and coordinate post鈥慶losing activities.
- Archive documents and maintain filing systems in accordance with firm procedures.
- Perform CR searches and update relevant regulatory or listing rules where applicable.
- Maintain and update distribution lists and telephone lines.
- Assist with order bookings, payment requisitions, and other routine administrative tasks.
- Support calendar and inbox management for lawyers or team members.
- Provide team coverage to ensure seamless day鈥憈o鈥慸ay operations.
Business Development (BD) Support
- Assist with InterAction data entry and updates to ensure accurate client and contact information.
Meeting & Event Coordination
- Arrange practice and group meetings, training sessions, and internal/external events.
- Coordinate practice dinners, lunches, and drinks, ensuring all logistical requirements are handled efficiently.
- Greet visitors and ensure their needs are met in a professional and welcoming manner.
- Manage seminar logistics, including collecting questionnaires and handling external seminar applications.
Travel Coordination
- Arrange straightforward point鈥憈o鈥憄oint travel bookings, including flights, trains, and taxis.
- Ensure itineraries are accurate and communicated clearly to relevant stakeholders.
Project Support
- Provide administrative support on projects as assigned, ensuring timely and accurate delivery of tasks.