Position Summary
The Special Project Coordinator for the Overdose Response Unit (ORU) will lead the implementation and coordination of the Naloxone in Black Campaign established by the ORU with support of the Philadelphia Fire Department (PFD) and funded through Vital Strategies. This individual will execute the role of Special Project Coordinator in relation to the Naloxone in Black Campaign which includes data collection, resource tracking, stocking and maintaining inventory of naloxone, conducting trainings on use of Naloxone with community partners, and other associated tasks. Additionally, this position will act as a support role to other projects of the ORU as needed given the Naloxone in Black activities are completed. The ideal candidate for this position is an organized, outgoing, and spirited individual with a passion for community engagement and a basic understanding of intersectional issues related to substance misuse, overdose, race and marginalized population. The Special Project Coordinator will report to the Lead Project Manager of the Naloxone in Black Campaign and will have oversight from the Deputy Director of the Overdose Response Unit. The Special Project Coordinator will also work closely with partnering agencies as well as community-based organizations and external non-profits. Specifically, the Special Project Coordinator will work as a liaison between the ORU, PFD, and community organizations.
Essential Functions
- Effectively lead and support multi-agency project teams to enable team to achieve project outcomes.
- Successfully coordinate detailed logistics with multiple stakeholders across departments, quick moving timelines, and operational complexity.
- Assemble project teams, identify needed resources, assign responsibilities, and develop timeframes to facilitate successful completion of project activities and deliverables, with significant time devoted to encampment resolution.
- Actively manage tasks and team members’ work to ensure project requirements are achieved in a timely fashion and within budget guidelines, including tracking key project milestones.
- Quickly address problems that arise and make recommendations regarding adjustments to leadership as needed.
- Monitor and manage project costs and ensure delivery within budgetary guidelines.
- Convene and chair project meetings with internal stakeholders and external partners, and document meeting minutes.
- Prepare status reports, status summaries and dashboards for presentation to mid and senior level management.
- Complete tasks in a fast-paced environment.
- Perform cost/benefit analysis and develop options for leadership decision making.
- Coordinate special events aimed at advancing quality of life, such as social service resource fairs.
- Proactively provide ideas and critical feedback – as well as being open to such constructive dialogue – as part of constantly improving ORU’s work.
- Compile and maintain data tracking on the use of naloxone at all 63 fire stations.
- Driving to and from the 63 designated Philadelphia Fire Department Naloxone Boxes, refilling them with naloxone boxes, tracking inventory and addressing any questions or concerns with the fire department.
Competencies, Knowledge, Skills and Abilities
- Multi-tasker: ability to think strategically and to lead multiple projects on tight timeframes with excellent attention to detail.
- Communicator: strong written and verbal communication skills and the ability to create and present project reports and to communicate effectively with stakeholders and senior leadership.
- Relationship-builder: Ability to work with a variety of people and personalities, listen and ask questions to identify new inquiry opportunities, and cultivate strong relationships to ensure seamless collaboration and continued project support.
- Curious: Ability to practice active listening, ask questions to get at the root of a problem, be open to receiving/giving constructive feedback, and have a sincere interest in learning new skills or growing old ones.
- Action-oriented: Ability to see opportunities, navigate barriers, be self-directed, and problem-solve solutions that enhance the City’s deliverables, processes, and practices.
- Resilient: Ability to have a sense of humor, learn from mistakes, and/or return to work after experiencing a setback.
- Amplifier: Ability to amplify others’ strengths and successes and operate beyond ego and self-interest.
- Implementer: Strong analytical skills and knowledge of the principles of project management and logistics planning.