We are currently recruiting for an Admin and Booking Coordinator to join our front of house team in the London offices of a client in the financial services industry!
The main purpose of the Admin and Booking Coordinator will be to support the smooth day-to-day organisation of the firm’s office operation through effective administrative process. Ultimately, ensuring a professional, welcoming, and seamless experience that reflects the company’s standards of service and operational excellence, whilst contributing to the continuous improvement of operational systems and workflows.
The Admin and Booking Coordinator will: -
- Assist the site manager with participation in appropriate company-wide meetings and catering.
- Co-manage reception supplies and stationery.
- Report and escalate building, facilities, IT and service issues as appropriate
- Perform fire marshal duties.
- Provide training for support staff to improve skills, enhance customer service, and familiarise them with internal procedures and systems on site.
- Support front-of-house operations with meet and greet services, meeting room management and ensuring reception areas remain clean, organised and presentable.
- Liaise with internal teams to coordinate visitor arrivals and meeting logistics.
- Monitor visitor access and adhere strictly to confidentiality, data protection and health & safety policies.
- Support office operations with administrative tasks such as filing, scanning, data entry and document handling.
- Assist with diary coordination and room availability for meetings and events
- Act as a point of contact for external service providers.
- Support business continuity by following operational procedures during incidents or emergencies.
Hours: 40 hours per week, shifts between 7.30am and 6pm from Mon-Fri, with some evening cover required for events.
Salary: £34,000