We are looking for an experienced Corporate Paralegal to serve as a key member of our Legal team, reporting to the Vice President, Associate General Counsel - Corporate and Assistant Corporate Secretary. This director-level position will play a crucial role supporting our corporate, securities and business affairs team in delivering timely, organized legal support to our global operations and contribute directly to Vuori's corporate governance and compliance programs.
What you'll get to do:
- Manage and lead U.S. and international entity formation and maintenance and registered agent maintenance. Organize the various administrative filings and entity records along with the full range of support for maintenance activities across all entities (board meeting and shareholder meetings), including the entity org chart
- Architect the Team’s files and records and coordinate with team members to ensure the various systems of records are maintained and that team members are following filing and naming conventions
- Act as the administrator (user/admin) and co-architect the corporate minute books and related Shareholder and Board records for the company and its subsidiaries, this includes on the Company’s electronic platform as well as physical files for all original signatures
- Working together with the CEO’s EA, coordinate and support the board of directors and its committees, including preparing and distributing materials, drafting resolutions and consents, managing and administering the board of directors portal
- Prepare, format, collate and compile Board and Leadership materials, including materials in PowerPoint, Excel, Word and Adobe
- Manage the administration of §16 D&O’s public company compliance, e.g. D&O Questionnaire, EDGAR codes, Forms 3, 4 and 5, and Section 16 compliance
- Support the preparation and filing of SEC reports, including Forms 10-Q, 10-K, proxy statements, and other public company filings
- Facilitate global KYC and signature requests, including collecting both original and electronic signatures, and arranging notary and apostille/authentication of documents
- Provide auxiliary support for the Business Affairs team with the contract signature processes ensure compliance with signature authority policy
- Assist with corporate development and strategic transactions, including organizing due diligence materials and data rooms
- Coordinate logistics for Annual Shareholders Meetings and support its proxy processes
- Assist in managing related party transactions and corporate aircraft compliance at the direction of the CLO and/or senior members on the team as well as periodic reporting for executive reimbursement or year-end taxes
- Support equity administration through platforms like Shareworks/Morgan Stanley at Work, including monitoring equity transactions and facilitating compliance with insider trading policies
- Administer insider trading plan compliance and 409A valuation process
- Support invoicing and billing and disbursements, accruals and budgeting
- Help with administrative tasks, such as copying, scanning, filing, faxing, mailing (mail merge) and other administrative tasks
- We expect everyone on the Team to support each other and the business by pitching in and rolling up their sleeves as needed