PRIMARY RESPONSIBILITIES
To assist the Manager of the Geochem Admin Department to effectively overseeing the Administrative functions of the division as well as maintaining customer communication.
SPECIFIC RESPONSIBILITIES
- Printing and e-mailing of test reports
- Invoicing completed work as per agreed rates
- Assist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets)
- Assist department with maintaining a current status of outstanding work as well as following up with the lab regarding expected reporting dates
- Assist Section Manger with contract review and issues of proposals
- Assist with and co-ordinate customer enquiries/queries.
- Data entry of results into SLIM G6 where necessary
- General Laboratory duties as required and within qualifications
- Maintain a clean working environment
- Complies with health and safety regulations.
- Keep relevant communications confidential
- Complies and conforms to the laboratory quality management system (ISO17025 and SANAS)
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager.
- Participate and form part of Operational Integrity projects and campaigns
- Apply Check status process and use the Stop Work Authority whenever the control of risks is not clearly established and understood
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager.
COMPLIANCE & AUTHORITY
- Report any faulty and/or nonfunctioning apparatus or equipment to the immediate superior.
- Each staff member has the authority to cease the use of any equipment that may be deemed to constitute a safety hazard and/or work that may affect the quality or integrity of test results.
- Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.
- Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without necessary knowledge and protection and take action to address the hazard.
- Cease to carry out work that may affect the quality (integrity) of services and take action to address the issue.
- Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
- Implementation and maintenance of the quality system.