Responsible for overseeing the payroll processing and benefits administration functions with the following key responsibilities:
Planning, organizing and coordinating payroll and benefits administration functions
Provide assistance to the Compensation, Benefits and Compliance Manager on processing personnel movements, processing of annual salary increase and annual incentive program and other management reports , regional and global reporting requirements.
Training, supervising and evaluating the performance of assigned staff
Monitoring activities of payroll process and employee benefits services
Ensuring that all concerns of the employees are addressed accurately and timely by the team
Communicating with the providers on the requirements and issues and ensure compliance on the set SLAs.
Responsible in ensuring that the required monthly accruals are prepared correctly and timely in support to the monthly closing of Finance
Ensuring compliance with the laws of regulations of government agencies
Policy Development
Ensure efficient processing of final pay including coordination with the relevant teams involved in processing of clearances following the required 30-day rule of DOLE in releasing the final pay to the resigned employee
Collaborates with Finance to ensure smooth and timely submission of needed monthly accruals and extraction of personnel costs as requested
Responsible in timely submission of plantilla every payroll period and all advise for changes in cost allocation is confirmed to be updated in the appropriate period
Monitor timely remittance of government contributions and ensure that all related receipts are received thru Octans
Monitor and provide performance of the 3rd party payroll provider following the agreed processes and set timelines
Keep abreast with the latest government rulings eg tax and DOLE laws and ensure its compliance
Ensure that required management reports, schedules and cost/variance analysis are provided based on the agreed timelines and set by the requester including requests by auditors eg statutory financial audit, DOLE inspection audit , internal quality audit , corporate internal audit and CS reporting
Maintain the integrity and confidentiality of payroll records, and salary information
Ensure that all payroll records and other payroll supporting documents are kept in-tact either in soft or hard copies
Conduct shine orientation to new hires and newly regularized employees and refresher orientation for an update
Responsible in ensuring that all requests or queries of employees are responded and resolved based on the set KPI /timelines
Serve as a focal point on internal and external audit and ensure that all required audit requirements are delivered
Ensure that reconciliation of employee and payroll data against all HRIS systems is done regularly and timely
Write and update policies related to payroll and benefits
Benefits
Oversee the administration of benefits as follows and other employee services
Company Uniform
Annual Physical Examination
Annual Random Drug Testing
Annual vaccination programs (Flu, Cervical)
Service Awards
nsure that all mandatory benefits by the government are processed correctly and timely
Abreast with the latest government rulings related to payroll and benefits.
Perform other related duties as required and assigned by Compensation, Benefits and Compliance Manager and HR Country Director
Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives
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