The QMS Administrative Assistant will be responsible for provides assistance in administration and function of QMS software and LIMS systems.
- At all times, comply with SGS Code of Integrity and Professional Conduct
- Provides assistance in administration and function of QMS software and LIMS systems involving the following:
- Adding and updating the employee database in the QMS system
- Adding and updating training records specific to employee levels and according to their job title in QMS
- Assist with user account setup, permissions, and troubleshooting basic system issues.
- Assist in document management process – monitor timelines, track document status, follow up on notifications.
- Extract reports – CAPA (including repeats), customer feedback, audits actions, training records,
- Extract reports from LIMS, as applicable, for KPI governance.
- Assist in scheduling audits, critical equipment calibrations.
- Assist in extracting data for management review reports and tasks’ follow-up.
- Assist in data collection for method validation.
- Maintaining database for critical suppliers and providers
- Provide administrative support to the Quality team on ad hoc projects, as needed.
- Ensures work area in GBS is kept clean and presentable at all times.
- Remains familiar with SGS quality assurance procedures.
- Complies to all SGS QHSE and HR policies and procedures.