At all times, complies with SGS Code of Integrity and Professional Conduct.
Open Job Numbers, Process Invoicing, and Follow Up on Invoices (BOSS, SIR, SAT and/or SAP):
- Register and open new job numbers in internal systems, ensuring all required information is complete.
- Generate invoices and track payment status for each client, notifying relevant stakeholders of delays or issues.
- Coordinate with the accounting department to resolve billing discrepancies or payment issues.
- Prepare regular invoicing and workflow reports to maintain transparency and control.
Maintain Databases and Internal Systems (Pricelist in BOSS and /or SAP):
- Regularly update product, service, pricing, and commercial condition information in internal systems.
- Verify the accuracy and consistency of data to ensure it reflects actual business operations.
- Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.
- Generate reports and data analyses as needed to support decision-making.
Manage and Archive Digital Documentation:
- Organize and maintain digital documents systematically for easy access and retrieval.
- Ensure compliance with internal storage policies and information confidentiality standards.
- Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.

SAP Administrative Assistant

Job Description