- Purpose of the Job
Ensure timely and proper payment for the key aspects of our business, which includes raw material and freight. Additionally, this position is responsible for reviewing and posting daily cash receipts to appropriate invoices and customer accounts to ensure proper Accounts Receivable data.
- Key Results Areas
- Accounts Payable
- Process invoices for raw materials, freight, production supplies, wastewater disposal, and drying, including a 3-way PO match and tracking spreadsheets when applicable.
- Code such items as invoices, vouchers, expense reports, check requests, etc. with correct account for proper entry into the financial system. Identify and facilitate correction of invoicing issues.
- Handle vendor correspondence via email or phone to resolve any questions or concerns, including communicating the resolution of discrepancies to appropriate persons.
- Ensure that all invoices are properly approved for timely payment.
- Banking
- Process lockbox and checking account deposits (wires and checks), including necessary postings in SAP, daily based on files received from bank and crediting accounts in accordance with standard procedure.
- Verify wire and ACH withdrawals from checking account as compared to in-house documentation daily.
- Research and apply unallocated cash.
- Prepare wire transfers as necessary to ensure timely payment of both foreign and intercompany vendors
- Route manual checks to bank for deposit.
- Other Tasks
- Audit and process corporate credit card bills., including following up with employees to ensure timely receipt of expense reports each month.
- Prepare journal entries for various accruals and actual costs incurred.
- Maintenance and review of data necessary for appropriate 1099 distribution.
- Coordinate and report month-end supply and packaging inventory, including reporting on consumption.
- Position works closely with Assistant Controller and Administrative Assistant. Must be team player.