We’re looking for someone to join our team in Warsaw as an Board Assistant & Junior Talent Acquisition Specialist, supporting the Eastern Europe Region. This role combines two key areas: providing high-quality assistance to the Regional Managing Director and Regional Board, and strengthening our HR recruitment operations by sourcing and managing the early stages of the hiring process. If you are well-organized, proactive, and eager to contribute to a dynamic regional team, we would be happy to hear from you.
Responsibilities:
Management Board Assistance
- Provide day-to-day administrative and organizational support to the Regional Managing Director (RMD)
- Manage calendars, schedule meetings, coordinate agendas, and organize travel.
- Support preparation of Regional Board meetings, leadership sessions, and key events.
- Prepare presentations, meeting materials, and follow-up notes.
- Maintain smooth communication between the RMD, internal stakeholders, and external partners.
Meeting & Information Management
- Organize workshops, offsites, leadership meetings, and business reviews.
- Prepare meeting minutes, track follow-up actions, and monitor deadlines.
Recruitment & Talent Acquisition
- Prepare job descriptions and job advertisements together with hiring managers.
- Publish and manage job postings (SmartRecruiters, LinkedIn, external portals).
- Act as SmartRecruiters Administrator for the region.
- Conduct proactive candidate sourcing (LinkedIn Recruiter and other platforms).
- Recommend sourcing strategies tailored to each role.
- Conduct first interviews and screening calls.
- Coordinate recruitment steps to ensure a seamless candidate experience.
- Prepare recruitment reports and updates.
Employee Engagement
- Organize Employee engagement events.
- Support for company-wide campaigns and cultural initiatives.