PO Processing Team Supervisor

Job Purpose:

Supervision of the new team that converts approved Purchase Requisitions into approved Purchase Orders. Job will require performing quality checks over the Purchase Requisition; confirming approval has been obtained by the requester in line with the Delegation of Authority, checking structure of the Purchase Requisition to allow easy invoice payment later, confirm key fields entered correctly (such as currency of invoicing). Finally, create & approve a Purchase Order for issuing to the supplier.

This is a supervisor position that will oversee the team’s work plus also carry out these processes themselves. Expectation that team size will grow and direct line management responsibility will be added in 12-18 months.

Duties:

• Track approved Purchase Requisitions for conversion into Purchase Orders.
• Quality review Purchase Requisitions according to standard operating procedures and best practice.
• Obtain and file supporting documentation for each Purchase Requisition.
• Create Purchase Orders in SAP system.
• Approve colleague’s Purchase Orders in SAP system (maintaining 4-eyes review principles).
• Advise colleagues on appropriate Purchase Requisition structure and best practice for efficiency of overall PTP process.
• Suggest improvements to the PO Creation Process.
• Provide supporting evidence for the purposes of Internal and External Audit.
• Supervise the team that also performs these same functions. Measure performance of the team and resolve issues.
• Ad Hoc projects and tasks as required.