ADMINISTRATIVE ASSISTANT/EXECUTIVE OFFICE SUPPORT:
- Provide executive office management support to include the following: analyze customer needs and recommends solutions; develop key milestones and schedules; assess office performance and objectives; provide customers with accurate and complete information on administrative support processes, procedures and documentation requirements; research policy and procedural guidelines and historical files to identify precedents for unusual actions, to make recommendations concerning appropriate courses of action, and to prepare administrative documents consistent with standards and requirements established in governing guidelines and Standard Operating Procedures (SOPs). Take dictation and transcribe.
- Photocopy/scan documents and reports for distribution.
- Proficient in grammar, spelling and punctuation and produce printed materials accurately.
- Compose correspondence requiring some understanding of technical matters.
- Annotate any commitments made by executive during meetings and arrange for staff implementation. On own initiative, arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
- Read outgoing correspondence for executive's approval and alerts writers to any conflict with the file or departure from policies or executive's viewpoints.
- Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.