Secretary I (Contract Contingent)

ProSidian Consulting seeks a qualified Secretary I to support an environmental remediation project located in Richland, WA.

This position provides secretarial support in the office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organizations, programs, and procedures related to the work of the office. Computers use; requires working knowledge of office software programs.

Organizational structure is not complex and internal procedures and administrative controls are simple and informal; supervisor directs staff through face-to-face meetings.

This position carries out recurring office procedures independently, and selects the guideline or reference that fits the specific case. The supervisor provides specific instructions on new assignments and checks completed work for accuracy. The LR-1 performs varied duties including but not limited to the following:

• Respond to routine telephone requests that have standard answers; refer calls and visitors to appropriate staff.Control mail and assure timely staff response, and send form letters;
• As instructed, maintain supervisor’s calendar, make appointments, and arrange for meeting rooms;
• Review materials prepared for supervisor’s approval for typographical accuracy and proper format;
• Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans;
• Requisition supplies, printing, maintenance or other services, type take and transcribe dictation, create and maintain office files.