Secretary III (Contract Contingent)

ProSidian Consulting seeks a qualified Secretary III to support an environmental remediation project located in Richland, WA.

This position provides secretarial support in the office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organizations, programs, and procedures related to the work of the office. Computers use; requires working knowledge of office software programs.

Organizational structure is divided into two or more subordinate supervisory levels (of which at least one is a managerial level) with several subdivisions at each level.

This position uses greater judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following:

• Based on knowledge of the supervisor’s views, compose correspondence on own initiative about administrative matters and general office policies for supervisor’s approval.
• Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered;
• Read publications, regulations, and directives and take action or refer those that are important to the supervisor and staff;
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Advise secretaries in subordinate offices on new procedures; request information needed from the subordinate office(s) for periodic or special conferences reports, inquiries, etc., and shifts clerical staff to accommodate workload needs.