Business Processes, Policies, and Procedures Consultant - Business Transformation (BT) Initiatives

ProSidian Seeks a Business Processes, Policies, and Procedures Consultant - Business Transformation (BT) Initiatives in CONUS - Silver Spring, MD (Plus Work Remotely) to support an engagement for an agency of the US Federal Govt. that regulates clinical investigations of products under its jurisdiction, such as drugs, biological products, and medical devices. 

The ProSidian Engagement Team Members work to support initiatives aimed to align People, Process and Technology of the agency's financial community to be more closely linked with the strategy and vision for protecting the public health of the nation.

Key objectives are to integrate and maintain financial management activities, business processes, and customer service using project management, administration, and change management techniques.

Business Processes, Policies, and Procedures Consultant Candidates shall work to support requirements for Program Support and Business Processes, Policies, and Procedures Initiatives.  This position Provides a road map to change current operations into the “to be” and/or ideal operations; reviews, updates, and verifies processes, policies, and procedures; monitors and reports on compliance; identifies and facilitates improvements for administrative processes; oversee financial aspects of the accountable property. 

Key project workstreams align with BPA Statement Of Work Workstreams: 3.2 - Business Processes, Policies, and Procedures.  The Business Processes, Policies, and Procedures Consultant shall support the regular review of financial related administrative policies and documented procedures to maintain alignment with the mission. Specifically, The Business Processes, Policies, and Procedures Consultant shall review and validate procedures and update administrative policies.

The Business Processes, Policies, and Procedures Consultant shall attend regularly scheduled Change Review Board (CRB) meetings and update end-to-end business processes based upon change requests. The Business Processes, Policies, and Procedures Consultant shall also incorporate new and updated policies and regulations into existing Standard Operating Procedures (SOPs), and shall, where necessary, create new SOPs when the policy change dictates. The Business Processes, Policies, and Procedures Consultant shall maintain SOPs consistent with The Agency policy guidance and audit cycle memos.

The Business Processes, Policies, and Procedures Consultant shall work closely with the Fed. Govt. Agency leadership to develop and implement a SharePoint site and set of procedures for its use. The Business Processes, Policies, and Procedures Consultant shall meet with the CRB team regularly to discuss current and planned activities, discuss issues, and report progress. Representative activities may include but are not limited to:

• Conduct stakeholder analysis to review existing policies and identify if updates or termination of policies are warranted and are compliant with governing policies and regulations.
• Coordination of edits and/or updates for documentation, including descriptions of roles, responsibilities, and workload.
• Define, document, and map new processes including roles and responsibilities.
• Define and document guidelines and operating procedures in detail for module leads, administrative areas, and other work critical to financial management business processes.
• Provides a road map to change current operations into the “to be” and/or ideal operations; reviews, updates, and verifies processes, policies, and procedures.
• Coordinate the review, approval, and distribution of policy updates to the Fed. Govt. Agency community.
• Work with Subject Matter Experts (SMEs) to support key initiatives in defining and documenting desired processes.
• Maintain existing financial business processes, policies, and procedures to be consistent with actual work performed.
• Facilitate workgroups focused on strategic and tactical improvements for financial processes, policies, and procedures.
• Provide organization and administrative support related to issue identification, tracking, and foundational business processes, policies, and procedures.
• Develop issue-resolution, risk migration strategies, and action plans as needed.
• Utilize industry-accepted methodology and tools for improvement of priority financial business processes, such as root-cause analysis, value-stream analysis, and performance metrics.
• Improve business processes, policies, and procedures in the financial and budget area.
• Document the as-is and the to-be for financial processes.
• Perform process assessments to identify and document the gaps and gap level between the as-is and to-be.
• Assist the Fed. Govt. Agency leadership with adopting best practices and innovation from industry and other Government agencies.
• Develop ways to communicate the change (i.e., via newsletters, blogs, and podcasts).
• Oversee financial aspects of accountable property (i.e., may be required to collaborate with the Division of Accounting on accountable property tasks).
• Recommend process measure identification and implementation techniques that will assure effective outcomes for transformed business processes.
• Support the discussions and resolution of cross-agency financial management issues to ensure the efficiency and effectiveness of financial management across the Fed. Govt. Agency.

The Business Processes, Policies, and Procedures Consultant shall document policies for processes that are currently not governed by a Staff Manual Guide (SMG) policy as detailed below:

• Review all financial and budget policies.
• Develop processes for creating, updating, and retiring financial policies.
• For policies approaching the last update of two years, notify policy owners to review content and make any updates. Support administrative staff and operational coordinators in guiding policy owners through the process for new, updated, and/or retired policies.
• Submit new and updated policies to the Chief Financial Officer (CFO) Council.
• Support the Policy Council through the CRB process.

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