ProSidian Seeks a Document Management Scanner (Document Management, Imaging, And Archiving) (Full-Time) in The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area. to support engagement for the US Dept. of Energy (DOE) Hanford
ProSidian Team Members work to provide General Support Services Contractor (GSSC) assistance to support DOE Hanford [which consists of Richland Operations Office (RL), and Office of River Protection (ORP)] in support of the Govt’s operations, personnel management, and general administration of regional operations at the Hanford Site in Richland, Washington.
ProSidian's work includes supporting requirements for consulting, acquisition support, program/project mgmt., operational/administrative business support, and environmental consulting support. It is also ProSidian's duty to adhere to regulations covering the responsibility to protect classified matter (including documents, material, and special nuclear material) in connection with the performance of work under this contract.
FY20-004: Large Scale Scanning Support Services Candidates shall work to support requirements as a Document Management Scanner (Document Management, Imaging, And Archiving) and provide document management, imaging, and archiving services to The United States Department of Energy (DOE) Hanford Site (Richland Operations Office (RL), and Office of River Protection (ORP).
The ProSidian Document Management, Imaging, And Archiving Team will scan various records from long term records storage or other locations. Potential record media types may include: a) Paper records; b) Microfilm/microfiche; c) X-rays; d) Photographs; e) Maps; or f) Other record type(s) deemed suitable for preservation.
- Equipment Required: Equipment required for the performance of this service will be provided by the government. Services may be conducted at multiple locations. ProSidian Consulting shall ensure the maximum utilization of the equipment via scheduling of the workforce within the funding provided. Unusual schedules should be coordinated and approved by the Program Official (PO) prior to commencement of work. No additional funds will be expended for overtime unless approved in writing by the Contracting Officer in advance.
- Identification Of Boxes To Scan: In consultation with ProSidian Consulting, the PO/Records Management Field Officer (RMO) will determine which record collections will be completed in which order. ProSidian Consulting will work with the records storage contractor to coordinate record delivery, staging, and return.
- Preparation Of The Records: To prepare the records, appropriate actions are to be taken, i.e. removing of staples, removing pages from prongs, etc. The appropriate preparation will depend on the specific record format. After scanning, the records are to be returned in the format determined by the PO, RMO, and/or record customer.
- Scanning Of The Record: The entire personnel or other similar record is to be scanned into a separate folder in the provided shared area on the Hanford network. The scanned image shall be quality checked to ensure the entire document was captured in the scan and is legible, clear, and unblemished. Utilizing the provided index or similar process, ProSidian Consulting will ensure that all records in the collection were captured. The file will be reduced following specific directions provided. The image will be linked to a provided index existing in the Hanford Employment Record Explorer or other records process, depending on the records collection and as determined by the PO, RMO, and/or record customer.
- Required Training: All government required training will be identified and coordinated by the PO and reimbursed as and Other Direct Cost (ODC).
- Weekly/Monthly Reports: The ProSidian Document Management, Imaging, And Archiving Team shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined below:
- Weekly Report: includes hours worked and number documents scanned and address work accomplished, deliverable progress such as 1) Records prepped and scanned; 2) Delivery schedule and project milestones; 3) Positive quality checks on all scanning and indexing.
- Monthly Report. combination of the weekly status reports submitted with the monthly invoice to include 1) Deliverable progress, and date(s); 2) Work schedules for employees