Group Meeting Facilitator - HAB | Yakima, WA - GSSC

This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide Hanford Advisory Board (HAB or Board) Facilitation Support and OBO The Department of Energy, Richland Operations Office.  These general support services support The HAB, a U.S. Department of Energy (DOE) Environmental Management Site Specific Advisory Board.  The HAB is a broadly representative body consisting of a balanced mix of diverse interests that are affected by Hanford environmental restoration and waste management issues. 

There are 32 board members (each with one to two alternates) from Washington, Oregon and Idaho representing local and regional interests. The Board was created in 1994 by the DOE, the U.S. Environmental Protection Agency and the Washington State Department of Ecology (Tri-Party Agreement [TPA] agencies) to advise agencies on selected major policy issues related to Hanford cleanup. The TPA, or Hanford Federal Facility Agreement and Consent Order, provides a cleanup schedule to bring the Hanford Site into compliance with state and federal environmental laws.

The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Advisory Board for six issue-based standing committees: 1) Executive Issues Committee; 2) Tank Waste; 3) River & Plateau; 4) Health, Safety, & Environmental Protection; 5) Budgets & Contracts; and 6) Public Involvement and Communications.  Each of the committees may meet up to twice per fiscal year quarter (i.e. around 24 total meetings per year) dependent on the required workload of the HAB. Joint committee meetings may be held for cross-cutting topics.

The ProSidian Engagement Team is responsible for labor, supplies, equipment, all logistics for meeting space, meeting execution/administration, recordkeeping, and other activities needed to facilitate interaction among the Tri-Party Agreement (TPA) agencies and members of the Board. Team ProSidian provides these services in accordance with the Federal Advisory Committee Act (FACA), the Environmental Management (EM) Charter and the HAB Operating Ground Rules.  Team ProSidian coordinates at least weekly with DOE, specifically the DOE Deputy Designated Federal Officer and the DOE Federal Coordinator.  The key objective is to provide facilitation and general support services to the DOE in its mission with the HAB, which is for the Board to provide informed recommendations and advice on selected major policy issues.   ***NOTE:  This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.

Group Meeting Facilitator -  HAB | Yakima, WA - GSSC Candidates shall work to support requirements for FY21-004: Hanford Advisory Board (HAB) Facilitation Support Swim Lanes and

LEAD | OVERSEE W/ RESPONSIBILITY FOR MEETING SCHEDULES, AGENDAS, AND WORK PLANS:  Establish and distribute all HAB meeting schedules, agendas, and work plans in consultation with the DOE HAB Coordinator(s) or their delegate, Washington State Department of Ecology and U.S. Environmental Protection Agency local representatives HAB Chairperson, and HAB Executive Issues Committee.

LEAD | OVERSEE W/ RESPONSIBILITY FOR COMMITTEE AND BOARD MEETING AGENDAS: Agendas: Working with the DOE Hanford Site Deputy Designated Federal Officer, DOE Federal Coordinator, Ecology and EPA agency representatives, and the HAB to ensure committee and Board agenda topics are included in the agenda in a timely manner and are acceptable to the three agencies prior to distribution. • Final, detailed agendas should be provided 10 days prior to HAB committee and full Board meetings.

LEAD | OVERSEE W/ RESPONSIBILITY FOR COMMUNICATIONS WITH AGENCY REPRESENTATIVES:  Maintain open, ongoing and effective communications with agency representatives, including the DOE Federal Coordinator(s), HAB leadership, members and issue managers.

LEAD | OVERSEE W/ RESPONSIBILITY FOR HAB ANNUAL REPORTS: Develop and distribute the HAB Annual Report as requested by DOE Federal Coordinator. The Facilitation Contractor shall provide DOE with a digital copy of the HAB Annual Report.

LEAD | OVERSEE W/ RESPONSIBILITY FOR HAB/PUBLIC INVOLVEMENT SURVEY: Assist with Ecology’s Annual HAB/Public Involvement Survey by conducting the survey and provide survey results to the Federal Coordinator.

LEAD | OVERSEE W/ RESPONSIBILITY FOR HAB LIBRARY PER FACA GUIDELINES: Maintain a HAB library per FACA guidelines. The HAB Library is a repository of HAB-related information maintained by The ProSidian Engagement Team. It is not a public information repository. ProSidian will organize and maintain the official required Federal Advisory Committee Act information repository. This library is subject to DOE inspection/oversight and records requirements

LEAD | OVERSEE W/ RESPONSIBILITY FOR MONITOR AND CARRY OUT ADMINISTRATIVE PROCEDURES: Monitor and assist in carrying out administrative procedures as developed by the Board to include attendance and conflict of interest policies, formulation and dissemination of policy advice and recommendations, and ground and operating rules. Seek clarification with the DOE HAB Coordinator(s) and HAB leadership on administrative and management procedures as necessary to avoid duplication with DOE staff.

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