Purchase Card Program Analyst

The Purchase Card Program Analysts are responsible for reviewing 100% of NIH's purchase card transactions on a regular basis. Annually the Analyst will participate and execute a more detailed cardholders (CHs) and card approving officials (CAOs) on 10% of the CHs and CAOs transactions within a three (3) month time period. Through data mining the Purchase Card Program Analyst (Analyst) is responsible to determine by a Targeted Review Method and an On-Site Review Method those transactions that require further review due to inconsistencies or non-compliance in the transactions involved or the execution of the approval process.

The major tasks for the Analyst Target Review Method are:

• Data Mining and Analysis:  The analyst is responsible for obtaining the monthly cycle transaction data from NIH and uploading, processing, and storing the purchase card data in a secure room on a dedicated server.  The analyst determines that the data file received from NIH is complete and reconciles, summarizes, and analyzes the transactional data using proprietary NIH business rules.

• Transactional Review and Follow-up:  The Analyst determines those transactions requiring further review and request documentation that supports each transaction in question from the cardholder.

• Conduct Review:  The contractor is responsible for reviewing the supporting documentation and determining if it is sufficient to support the transaction.  The contractor will document any instances of non-compliance.

• Finalize Review:  The contractor is responsible for preparing and sending a standard letter describing all instances of non-compliance based on information obtained during the transactional review.  The contractor will be responsible for issuing all review reports within 30 calendar days from date of receipt of all requested documents from CH/CAO.

The major tasks for the Analyst in the On-Site Review Method (annual review on 10% of the CHs and COAs) are:

- Selection/Scheduling of Compliance Reviews:  Participate in developing a schedule for compliance reviews.

- Conduct IC Entrance Conference: Participate in discussing the upcoming reviews within the IC and address any know concerns with the respective IC.

- Perform the Cardholder/Card Approving Official Review:  Responsible for performing the reviews using the NIH Purchase Card Checklist and/or CAO Checklist.   Document findings of non-compliance by gathering supporting documentation while on-site from CH and/or CAO purchase card files.

- Perform Exit Briefings with Cardholder/Card Approving Official:  Participate in performing an exit briefing with the CH/CAO to discuss preliminary findings and provide justification of proposed findings to be in final report.

- Finalized Review Report:  Prepare and submit individual standardized letters describing all instances of non-compliance to the team lead.

- IC Debriefing:  Participate in preparing a summary report of the findings and a briefing to the respective IC.