Records Management Clerk, Digital Processing Support

DUTIES: 
• Work from standard and special office procedures, clerical training, job knowledge and supervisory direction. 
• Perform administrative or clerical functions. 
• Receive, sort, file, check, correct, stamp, and log a wide variety of documents such as memoranda, letters, computer runs, control and transfer sheets, forms, etc. 
• Establish and maintain filing systems. 
• Operate computer to input, update or change data. 
• Establish and maintain logs and files on activities and prepare reports as required or directed. 
• Duplicate and file information and distribute to appropriate areas. 
• Check, edit and assign codes to a variety of documents as required to ensure standards are maintained. 
• Receive material from other departments or groups in the form of documents, fax, reports, manuals, etc. 
• Maintain a current file on all data received, ensuring that proper records are kept. 
• Answer telephone, take messages, relay or record information received, and distribute or file information to appropriate file or party. 
• Operate or use equipment such as computers (including software), multi-functional devices, fax machines, copiers, telephone equipment, and other related office equipment and supplies. Job Specific Duties include:
• Operating optical document scanning equipment, barcode reader, multi-functional  device, and use associated software to digitize records (e.g., scan to PDF format)
• Audit completed procedures by visually verifying documents for completeness, proper correction methods and manager/supervisor signature
• Preparing inactive records for interim storage
• Organizing, storage and indexing records awaiting shipment to records administration and entering data into records database
• Indexing inactive records into the Electronic Database
• Arrange shipment of boxed records to Records Administration
• Ensure all required documentation is assembled and transferred with the appropriate transfer package
• Assemble and distribute reports