Provide the Department of Energy (DOE), U.S. Department of Energy at the Hanford Site (Richland Operations Office and the Office of River Protection) Office Administrative Support from one qualified full-time general support services contractor. The Office Administrative Support Specialist will have responsibility for execution of the itemized work scope below:
- Screening calls, visitors, and incoming correspondence and respond to requests
- for information concerning office procedures.
- Prepare routine non-technical and complex correspondence, and assist in the
- preparation of various management reports and documents.
- Coordinate information to facilitate completion of tasks and prepare presentation material.
- Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure.
- Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings.
- Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed.
- Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data.
- Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly.
- Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management.
- Maintaining office supply inventories and organizing deliveries to and from the Stevens Center Complex (2420, 2430, and 2440 Steven Center in Richland, WA).
- Assisting with market research to support and maintain office supplies and other ancillary services.
- Collecting data to support budgeting activities for additional office supplies and/or ancillary service needs.
- Assisting federal counterparts with P-Card purchase actions, and ensuring actions comply with DOE-Hanford procedures.
- Assisting with day-to-day management of office supplies to include coordinating requirements, tracking deliveries, assisting with placing orders, and ensuring office supply needs are met.