Legal Administrative Support Specialist

ProSidian Seeks a Legal Administrative Support Administrative Support Specialist (PACE3) [Key Personnel | Program Manager - Non-Exempt 874-1 Consultant] located: CONUS - Washington, DC

JOB OVERVIEW

The Legal Administrative Support Specialist is a vital position responsible for providing comprehensive executive-level legal administrative support services to the Office of the Deputy General Counsel (DGC) within the Department of the Navy (DON) Office of the General Counsel (OGC). This role involves coordinating meetings, managing schedules, preparing documents, and facilitating various administrative tasks. The Administrative Support Specialist ensures the smooth operation of the office, supports senior leaders, and assists in the efficient functioning of legal practice areas. Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance.

Legal Administrative Support Specialist - Legal Executive Administrative:  Provide professional services classified as Legal Executive Administrative Support to perform and participate on an Engagement team providing executive-level strategic communications services for the Department of the Navy (DON) Office of the General Counsel (OGC) as well as initiatives to perform management support utilizing 360-degree assessments that provide individualized feedback for OGC personnel.  Work as part of a Two (02) Person team, with one performing the required strategic communications support and one who will perform the required administrative assistant support.

The Department of the Navy (DON) Office of the General Counsel (OGC) comprises more than 1,100 attorneys and professional support staff dispersed across 140 offices worldwide to provide legal advice to Navy and Marine Corps officials.  These officials include the Secretary of the Navy (SECNAV), the Under Secretary of the Navy, the Assistant Secretaries of the Navy and their staffs, and the multiple components of the DON, including the Navy and the Marine Corps.  The DON OGC senior leadership is comprised of the General Counsel of the Navy (GC), the Principal Deputy General Counsel (PDGC), and the DGC.

The ProSidian Engagement Team shall provide executive-level strategic communications, administrative, and management support services for the Department of the Navy Office of the General Counsel, including its strategic communications program, legal executive administrative support, and talent management support.  The Legal Executive Administrative Support Specialist will require access to Work in a space designated for classified material storage and may occasionally access Secret/NOFORN materials. Provide professional services classified as Legal Executive Administrative Support to perform and participate on an Engagement team providing executive-level strategic communications services for the Department of the Navy (DON) Office of the General Counsel (OGC) as well as initiatives to perform management support utilizing 360-degree assessments that provide individualized feedback for OGC personnel.  Work as part of a Two (02) Person team, with one performing the required strategic communications support and one who will perform the required administrative assistant support.

The Department of the Navy (DON) Office of the General Counsel (OGC) comprises more than 1,100 attorneys and professional support staff dispersed across 140 offices worldwide to provide legal advice to Navy and Marine Corps officials.  These officials include the Secretary of the Navy (SECNAV), the Under Secretary of the Navy, the Assistant Secretaries of the Navy and their staffs, and the multiple components of the DON, including the Navy and the Marine Corps.  The DON OGC senior leadership is comprised of the General Counsel of the Navy (GC), the Principal Deputy General Counsel (PDGC), and the DGC.

The ProSidian Engagement Team shall provide executive-level strategic communications, administrative, and management support services for the Department of the Navy Office of the General Counsel, including its strategic communications program, legal executive administrative support, and talent management support.  The Legal Executive Administrative Support Specialist will require access to Work in a space designated for classified material storage and may occasionally access Secret/NOFORN materials.

RESPONSIBILITIES AND DUTIES

• Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance.
• Coordinate meetings, events, conferences, and engagements with senior executives, flag officers, and high-level private sector entities within the Department of Defense.
• Efficiently manage phone calls, meeting requests, and the schedules of senior leadership, including the DGC, GC, and PDGC.
• Prioritize, arrange, schedule, or refuse meetings based on their importance and alignment with organizational goals.
• Attend meetings, take detailed notes, and identify directed actions resulting from these meetings.
• Provide client and guest support by greeting visitors and addressing questions related to established policies.
• Assist in confidential tasks involving data correlation, assembly, and source material acquisition as requested by the DGC.
• Draft, edit, and format correspondence, remarks, reports, and other documents with meticulous attention to grammar and punctuation.
• Maintain organized records of working drafts and final documentation using internal file storage systems.
• Create memos, letters, information binders, and other documents as required, including meeting agendas and minutes.
• Support general administrative and operational tasks, such as updating phone rosters, managing conference rooms, and ensuring safety protocols are followed.
• Plan and schedule meetings, develop presentations, and provide logistical support for office-related events.
• Screen and direct phone calls and correspondence, maintaining clear communication channels.
• Assist in coordinating calendars, schedules, meeting logistics, and travel arrangements for senior leaders.
• Manage communication of information in and out of the office, including processing and distributing classified documents.
• Organize and maintain both paper and electronic filing systems, tracking taskers and identifying process improvements.
• Assist in preparing presentation and event materials, ensuring a polished and professional appearance.
• Monitor and order office supplies to maintain sufficient inventory levels.
• Ensure all tasks are completed within suspense dates and provide additional administrative support as needed.