Ready to be the go-to guru for all things contracts, licensing, and vendor magic in Pyrotek's IT Department? Here's what you'll be doing:
- **Master the art of contract management** – Navigate vendor agreements and licensing like a pro, keeping everything organized and running smoothly
- **Be the purchasing powerhouse** – Handle IT-related purchasing and procurement functions with confidence and efficiency
- **Keep your finger on the pulse** – Monitor intracompany activities and stay on top of what's happening across the organization
- **Tell the story with data** – Create insightful reports that keep stakeholders in the loop about statuses, results, and how we're tracking against department goals
- **Team up and level up** – Collaborate with IT personnel and cross-functional teams to tackle routine tasks and drive exciting process improvement initiatives that make a real difference
Essential Functions and Responsibilities
- Support software licensing and access needs assisting and monitoring:
- Maintaining software entitlement and subscription records.
- Assignment, removal, and tracking of license usage.
- Renewals and providing notification to users regarding upcoming expirations.
- Usage and allocation data for compliance checks.
- Supporting management of contracts and vendor agreements:
- Updating contract and renewal calendars in the tracking system.
- Organizing vendor agreements, product information, and support contacts.
- Assisting with data gathering and comparison documents for contract renewals.
- Perform purchasing and procurement functions:
- Processing IT purchase requests and coordinating vendor quotes.
- Creating and tracking purchase orders from submission through fulfillment.
- Confirming delivery of equipment and coordinating invoice reconciliations with Finance/Accounts Payable.
- Maintaining purchasing documentation and vendor-related records.
- Provide operational and administrative support:
- Preparing simple reports such as inventory status, purchase order tracking, and expense summaries.
- Maintaining organized records, workflows, and documentation libraries.
- Working with stakeholders to manage licensing needs.
- Supporting process improvements related to hardware, licensing, and purchasing.
- Working with IT, Finance, and endpoint teams on routine tasks.
- Monitor and provide reporting for success indicators:
- Accuracy of hardware and software records versus goal (> 95% inventory accuracy).
- Oversight and monitoring of regional Audits.
- Timely processing for purchase requests, purchase orders, and receipts.
- Confirmation of well-organized documentation and contract records.