Records and Information Governance Officer

Band 5: £32,073- £39,043 per annum (effective from 01/04/2026)

Full time hours: 37.5 per week

Location:  St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG

Contract Type: Permanent

Are you passionate about data protection, Freedom of Information, records management, and making a real impact in healthcare? We’re looking for a detail-oriented Records and Information Governance Officer to join our proactive Information Governance team, supporting both Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust.

As part of our Single Corporate Services, you’ll play a vital role in ensuring both Trusts meet our legal and regulatory obligations around data protection and information governance. You’ll be instrumental in maintaining high standards of compliance, transparency, and accountability across both organisations.

You’ll be at the heart of records management, managing Freedom of Information (FOI) requests, and records management across the Trusts. You’ll work closely with colleagues across departments, providing expert advice and guidance on legislation such as the UK GDPR, Data Protection Act 2018, and Freedom of Information Act 2000. Your work will directly support the Trusts’ commitment to being well-led, safe, and patient-focused organisations.

This is a multi-site role, however based at St Marys, Isle of Wight, offering variety and the opportunity to work across two leading NHS organisations. Travel between sites may be required and will be arranged locally.

If you're ready to take the next step in your IG career and contribute to the safe and effective management of information across two NHS Trusts, apply today and join us in shaping a safer, more compliant future for our Trusts.

Your key responsibilities will include:

• Oversee FOI requests across both Trusts
• Provide expert advice on GDPR, FOIA, DPA 2018, and other Information Governance legislation.
• Provide direct leadership and line management of the IG administrators,
• Maintain and update the records inventory excel spreadsheets.
• Ensure the records disposal process is followed as per Trust policy and actioned in accordance with the Records Management Code of Practice
• Provide support to clinical and corporate services for archiving as required.
• Re-calling boxes from Off-site storage suppliers when required.
• Creating inventories for boxes in Off-Site storage
• Collaborating with services to ensure that retention dates of electronic information is adhered to
• Collaborating with services to ensure that records management practices and standards, with regards to electronic information is adhered to
• Support the IG officers in post with Subject Access Requests when demand requires it
• To support the delivery of all functions associated with information governance (IG) and data protection, relating to UK General Data Protection Regulations (GDPR), Data Protection Act 2018 (DPA 2018), Access to Health Records Act 1990 (AHRA), Freedom of Information Act 2000 (FOIA) Environmental Information Regulations (EIR) and all associated Information Governance work streams including the annual Data Security Protection Toolkit. 

Why Join Us?

• Make a meaningful difference in how patient and staff data is protected.
• Enjoy opportunities for professional development and training.
• Work in a role that values innovation, integrity, and collaboration

For further details please refer to attached job description.