The Pharmacy Procurement Specialist II reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Acts in a lead role on behalf of the NMHC Procurement Services Division in the transaction management component for the procurement of medications and other pharmaceutical supplies:
- interacts with management, department and affiliate personnel, physicians, vendors and other suppliers
- Facilitates support of NM approved contracts and suppliers
- Negotiates pricing for non-contract covered categories
- Acts as a resource for hospital departments and affiliates
- Establishes inventory and par levels for medications and other pharmaceutical supplies
- Participates in facilitating the evaluation of proposed products for numerous spend categories or services in support of departments and the NM Patients First mission.
- Consistently meets established departmental KPIs in support of efficient and effective procurement transactions.
- Optimizes inventory for physician clinics and sets appropriate par levels.
- Setup of new accounts with pharmaceutical wholesalers.
- Coordinates the direct shipment program with wholesalers.
- Ensures accurate GPO tier level pricing and local contract pricing is loaded for access.
- Processes supply and pharmaceutical requisitions using the NM ERP, consistent with NM policies and procedures.
- Establishes annual preventative vaccine and flu vaccine pre-booking orders.
- Reviews budgeted expense for drugs and identifies variance issues.
- Responds to questions placed by internal customers within the same day and no later than 1 business day of request.
- Monitors and communicates back-orders in a timely manner to the end user and assists with sourcing alternate products if necessary.
- Maintains good communication with Accounts Payable in resolving Match Exceptions.
- Directs new vendor requestors to the vendor portal for information and registration.
- Provides feedback to Vendor Team regarding updates of current vendors.
- Can communicate and educate end users regarding procurement policies, procedures and processes.
- Uses organizational and unit/department resources efficiently and effectively.
- Manages work schedule efficiently, completing tasks and assignments on time.
- Contributes to opportunities and processes for continuous improvement.
- Participates in efforts to streamline and standardize work processes.
- Represents the department on various work groups or committees as assigned and implements committee decisions as required.
- Monitors self in relation to meeting established department KPIs and can communicate accomplishments and opportunities for improvement utilizing the mid-year and annual performance appraisal tool.
- Utilizes MS Office, i.e. Word, Excel and PowerPoint
- Customer service orientation