Bid Officer

We have a really exciting opportunity here at NEC for an ambitious individual with a hard-working attitude to be successful in a role that genuinely makes a difference to the lives of the others, whilst forging a great career step for yourself.

You’ll be part of an effective and successful team and we’ll commit to investing in your career and success through our amazing training and development culture, so you can contribute to win new business in the exciting IT sector.

The role is based in Hemel Hempstead, working Monday to Friday and will report to our Bid Support Manager.

Job Description

What Does the Role Look Like

We are seeking a proactive and detail-oriented Bid Officer to join our dynamic team.  You’ll play a critical part in supporting bid submissions and managing strategic frameworks to help drive our growth.  This position offers an excellent opportunity to develop your career in a fast-paced, collaborative environment.

We pride ourselves on being the centre of excellence in bid management and production to support the business to create winning bids.  Because we work across the business, we bring our knowledge of other bids and successful contracts to each of the bids on which we work.  As part of the team, you’ll manage the interaction between NEC, our customers and the public sector organisations.

Key Responsibilities

• Administration of the central mailboxes, which involves processing and actioning internal and external emails in line with company processes and procedures.
• Working with bid managers and colleagues to prepare tender and proposal documentation, including template set up and completing standard company bid information.
• Processing clarifications received from customers, ensuring they’re distributed and actioned in line with bid process.  Uploading documents and correspondence to internal and external portals, ensuring robust document control.
• Formatting tender documentation for final submission to the customer and uploading tender submissions to procurement portals in line with ITT requirements.
• Graphic creation and editing.
• Reviewing and processing tender notices, including completion of portal registrations and maintaining and updating NEC corporate information on external web sites.
• Provide advice and guidance to colleagues and external customers on which frameworks NEC has been awarded a place and what can be procured through each.
• Undertake other administrative tasks for the other functions within the team as required.
• Support the preparation and formatting of bid documents.
• Maintain and update bid trackers, templates, and records.
• Ensure all submissions meet client requirements and deadlines.