Sr. Executive / Executive – Invoice Processing & Travel and Expense

Education: Graduate or MBA/Post Graduate bachelor’s in commerce  

Experience (years): Sr. Executive - Graduate or Postgraduate with 4 to 6 yrs of experience 

Location: Mumbai (Airoli) and Bangalore 

Working Hours: 8.5 hours/day (APAC Shift) 
Role Requirements: 

• This position currently requires Work from Home during Early Morning Shift as per project needs. 

• The candidate must be flexible to travel based on business requirements during this period. 

• There may be a prepone in shift timing, which will be reviewed post-transition. 

• Following the transition, the role will shift to a Hybrid Work from Office model, in alignment with company guidelines. 

Role Summary: 

Individual will be responsible for Invoice Processing-Accounts payable, Vendor Helpdesk and Query resolution 

Qualification Criteria/Work Experience 

Essential: 

• Have worked in SAP environment having T-code knowledge 

• Experience in shared services / customer facing environment 

• Have fair knowledge of the Procure to Pay Process 

• Understanding of Standard Operating Procedures (SOP/DTP) 

• Good Word, Excel & PowerPoint skills 

• Good verbal and written communication skills 

• VIM-SAP working knowledge will be added advantage 

• Well-in Confidence to handle multi-tasking ability and well-verse into it 

Overall Project/Task description:

• Ensure timely processing of invoices ensuring the invoices are processed correctly and error free taking into account the terms and conditions of contracts. 

• Exercise control on open GRIR, open advances report, critical vendor report 

• Ensure that the Employees’ and Vendor’s ledger is operated accurately, efficiently and to agreed timescale and ensure that the Employees and Vendors are paid accurately and on time. 

• Accounts Payable Vendor helpdesk knowledge- Handling Query Management 

• Verify payable information in the system & highlight any data discrepancy 

• Responsible for documenting bounced and fraudulent payments and notifying the proper authorities as and when such documents are created 

• Respond to queries in a timely and accurate manner 

• Managing escalations from vendors including periodical reconciliation of Statement of Accounts 

• Assist on month end closing end to end 

• Create data trackers for supporting monitoring activities 

• Ensuring the SLA on timeline for processing AP Invoices is met 

• Publish Monthly/ weekly reports of the BU that is supported 

• Vendor Analysis & GR/IR Analysis Monthly 

• AP Ageing Knowledge to ensure debit balance are timely taken care 

• Timely reversal and rectification to be taken care 

• Identify opportunities for process improvements within the accounts payable function 

• Transition of new activities, build effective SOPs & train team 

• Ensure work with business stakeholders to close the AP on time and accurate  

• Understanding on the different types of invoice processing and clearing blocks of AP books