Role Summary:
- Support the Client Finance team in all areas associated with project setup, invoicing, and collections.
- The role will also require coordinating with the NEC, sales order processing team, collections and credit management team.
Work Experience
Essential:
- Strong knowledge of OTC project setup, invoicing and collection
- Working knowledge of SAP Finance module
- Experience in shared services/customer facing environment
- Understanding of standard operating procedures
- Knowledge of system, applications, operating tools, metrics and excel
- Good communication skills, plus good verbal & written presentation skills
- Flexibility to work within a high growth, rapidly changing environment
- Ability to self-motivate and initiate change
- Ability to work with colleagues at all levels
Accounts Receivable Responsibilities
- Primary point of contact for any invoice creation related queries
- Confirm with Retained Organization (RO) on completion of due billing milestone for invoice creation
- Coordinate with order processing team at the time of order fulfilment
- Create invoices as per instructions received from RO and process it further as per standard operating procedures
- Create accurate invoices based on sales orders, delivery confirmations, or service completion records in SAP
- Assist in generation of data for invoice, invoice creation, and invoice dispatch
- Coordinate with RO to understand any discrepancies on invoice creation details
- Create invoice creation tracker and document relevant details to support invoice monitoring activities
- Provides relevant inputs to collections and credit management teams to support them carry out their activities
- Investigate and resolve discrepancies or errors in invoices, including issuing credit/debit notes if needed
- Work closely with sales, logistics, and finance teams to ensure smooth invoice processing and issue resolution
- Respond to queries in a timely and accurate manner
- Create data trackers for supporting monitoring activities
- Prepares monthly reports
- Audit data requirement fulfillment by providing requested documents
- Assist team leader in a timely and appropriate manner with regards to purchase support activities
- Timeliness: Perform invoice creation tasks as per defined Turn Around Time
- Accuracy: Ensure 100% accuracy rate in day-to-day activities to ensure Service Level Agreement are met
Key Skills
- Sales order processing and Invoice Creation
- Accounts Receivable Ledger Management
- Financial Accounting and Reporting
- Advanced Excel and Spreadsheet Skills
- SAP ERP and Accounting Software Proficiency
- Team Player