NBCUniversal is looking for a Transportation Scheduler to join the Studio Services team in Atlanta, Georgia! In this role, you will be responsible for scheduling all vehicle rental transactions. You will also be responsible for processing all accounts payable and accounts receivable.
What You鈥檒l Do:
- Develop and maintain a thorough understanding of the NBCUniversal Transportation processes including dispatch, golf cart management, fleet management, repairs and maintenance, and garage inventory management.
- Work closely with the Manager, Transportation to ensure compliance with company policies and procedures, safety rules, and government regulations are being met.
- Receive and process customer vehicle reservations using studio鈥檚 fleet management and financial systems, including creating Deals and Orders, ensuring accuracy and completeness of all required information.
- Review and process invoicing, prepare documentation, request and track purchase orders from creation to payment, ensuring all information is accurate prior to manager approval.
- Assist customers with billing questions independently and collaborate with manager as needed.
- Schedule drivers.
- Check vehicles in and out using established procedures and ensure accurate documentation of usage, condition, and assignment.
- Maintain ongoing communication with internal business units to ensure operational needs, scheduling requirements, and priories are clearly understood and coordinated.
- Work with staff (mechanics and Assembly Studios support drivers) to monitor vehicle and golf cart maintenance and prepare necessary documentation related to loss, damages, or service issues.
- Support the documentation and maintenance of standard operating procedures (SOPs) related to scheduling, coordination, and system workflows to ensure consistency and continuity.
- Identify process improvement opportunities and bring recommendations forward for discussion and approval prior to implementation.
- Produce routine operational reports (e.g., weekly status, activity summaries, utilization tracking) to support visibility and planning.