The Coordinator, Communications will handle administrative duties and assist in supporting three Communications Executives.
Responsibilities:
- Answer telephones and perform administrative duties, such as calendar scheduling, booking travel, drafting itineraries, processing invoices, preparing expense reports, reconciling P-cards, among others
- Function as administrative liaison to departmental staff, external vendors, and consultants
- Maintain/update press contact database and additional internal lists
- Prepare internal and external distributions and correspondence
- Maintain/update our press site, Media Village
- Help with the onboarding process for any new members of the Communications team
- Prepare programming team calendars
- Support Communications team on series campaigns as needed
- Assist with talent relations needs including booking travel, booking hair/make-up, drafting itineraries, internal and external gifting, among others
- Maintain standards of strict confidentiality with respect to all matters and documents
- Maintain series team budget tracker
- Assist publicists with tracking press coverage and maintaining show press reports
- Maintain series team status document
- Assist publicists with show sheets, including updating talent information along with their representatives
- Work and facilitate press events including semi-annual press tours, award shows, specials, and events
- Develop and maintain positive relationships with talent, producers, public relations agencies and representatives, agents, managers, production staff, media, and programming executives