Manages the committees under his/her responsibilities (e.g. (Comité des Grandes Affaires/Bizcom/ CovidCom) as well as their overall functioning, ensuring that the committees operate efficiently and achieves its objectives.
Schedules and plans committees meetings, ensuring they take place at regular intervals, are well-organized, the agenda is previously communicated and also taking into account the availability of committee members and stakeholders when setting meeting dates.
Manages stakeholders, including committee members, management, FO and other relevant parties, to ensure everyone is informed about meeting schedules, agendas, and other important updates.
Prepares the meeting agenda in consultation with key stakeholders and by gathering input from committee members and relevant departments to include important topics, ensure the agenda is comprehensive and to guarantee the “Chinese wall” principle.
Gathers relevant data and information from various sources and tools (e.g.: Singular, Nat’1, etc.) to be discussed during the committee meetings.
Acts as a facilitator during committees meetings, ensuring that discussions remain focused, confirm that the quorum is met, and time is managed efficiently
Takes detailed minutes of the committee meetings, documenting decisions, action items, and discussions, serving as a reference for future meetings and submits them for validation (e.g. Bizcom: taking into account CCN deadline).
Continually assesses the effectiveness of the committee's operations and suggests improvements to enhance its efficiency and impact.