To submit order proposals for Subsistence, Bonded, Consumables, Uniforms, Linen, Entertainment supplies and equipment and all other items as requested for the Hotel Department;
To ensure that items requested do not exceed ships storage capacity and/or affect ships safety;
To oversee the cleaning procedures and maintenance of all store rooms and Provision areas;
To oversee the daily operation of food, beverage and consumable issuing;
To ensure that USPH standards are maintained at all times;
To process all invoices and Purchase Orders in MXP;
To follow up on shortages, credits and upcoming challenges through constant communication with the Purchasing Department at the Mystic Office;
To prepare the ship's requisitions and in port purchase orders;
To organize loadings in conjunction with other departments onboard and according to company policies and USPH standards;
To receive, issue and to spot check all Hotel related items in store;
To conduct a full bonded inventory every month as per Policy;
To plan ahead for all upcoming cruises;
To train, coach, counsel, support and delegate the Provision Staff;
To deal with any maintenance issues which may arise in the Provision area and to report and follow up on the work orders in a timely manner;
To monitor and develop the Work and Vacation schedules and to conduct Performance Appraisals for the Provision Staff;
To ensure that Provision Department overtime is submitted to the Chief Purser in a timely manner;
To ensure that all Provision Work Registration Forms are completed accurately and handed in to the Chief Purser in a timely manner;
To adhere to and to ensure that the Provision Staff adheres to all Company Policies and Procedures, Manuals and Directives;
Other responsibilities, as assigned, but not limited to the above.