Assist the Chief Purser in matters regarding ship clearance and hotel administration tasks;
Assist the Chief Purser with the crew sign on / sign off paperwork;
As each crew member signs on / off, ensure that he/she:
Is in possession of all appropriate documents. Medical Certificate, Passport, STCW certificates etc. For sign on and handed out all necessary documents before disembarkation;
Collection of documents such as passport, Seamans book and certificates upon arrival of embarking crew;
Is signed on / off in both systems, Adonis and MXP;
Report with all crew changes is being sent shore side;
Request, compare and book flight tickets for disembarking crew;
Keeping crew informed about port shore leave regulations, cash advance schedules and other relevant information;
Check clearance requirements for each port;
Organize and participate in Crew Welfare Meetings as well as organizing Crew Activities;
Documents upload in Adonis (Personnel Management System);
Submission of documents such as Seafarers Employment Agreements shore side;
Ensure that all lists are up to date and contain the correct information as required. These include crew lists, customs lists, personal details, passport, visas, summary of qualifications, etc;
Be familiar with the Company’s SMS;
Enter charges to guests’ and crew´s shipboard accounts;