Quality Assurance Executive – Commodity Warehouse

• To manage and harmonize QA activities in the warehouse s/he is in charge
• To ensure the completeness and effectiveness of QA activities (Warehouse standard QA-ST-070, contractual requirements QA-ST-070b, IFS/BRC/FSSC, Halal and MAS food manufactured checklist requirements etc.)
• Act as a Food Safety Team Leader in the warehouse s/he is in charge, including:
• Help team to maintain MAS Food Requirements as per Warehouse Standard or certification status like HALAL/GFSI (if applicable)
• Conduct follow up product safety and quality in the warehouse
• Control the proper implementation of relevant regulations, international standard and internal operating procedures which are applicable for warehouse
• Dealing with all product safety, quality, and hygiene related issues in the warehouse
• Keep in touch with the local relevant authority organizations
• Ensure compliance of statutory and regulatory requirements in scope of food safety and quality

Tasks & Responsibilities

1. Food Safety and QMS Development Activities:

· Develop Standard Operating Procedures, Work Instructions, HACCP study, Record formats

and Process flow of the warehouse.

· Development / Updation of RPs of products aligning with offer management and benchmarking

for evaluating and receiving of commodities from approved suppliers.

· Develop Warehouse Audit checklist as per Warehouse QA Standard and execute

assessments on monthly and quarterly frequency.

· Develop a system for Documentation and Data Control & ensure it’s implementation.

2. Manage and harmonize QA activities in the region s/he is in charge:

· Check & strengthen the implementation of METRO Corporate Standards, Pakistan Halal

standard and GFSI (if applicable) in warehouse.

· Conduct QA trainings and capacity building of warehouse staff to assume best practices.

Development of suppliers, supplier audit checklist and execute supplier audits as per risk

assessment.

· Contact with local authorities or service providers for general issues for the warehouse as s/he

is in charge.

· Coordinating with WH manager for the execution of other quality control activities like

Calibration, IPM, House Keeping, Waste, Testing of products, and water from external lab etc.

· Coordinate with HO for the execution of annual internal HO audit.

· Make the report of QA tasks as required by her/his superior.

3. Working as QA executive/ specialist in the warehouse s/he is in charge:

· Guide and coordinate with Warehouse Manager and other relevant employees to correctly

implement or apply applicable standards, on the operating procedures or work instructions of:

- Quality control at receiving

- Receiving, handling, storage, and dispatch of commodities

- Cleaning and disinfection Operation

- Pest control activity

- Personal Hygiene requirements

- Stock Rotation

- Labelling …. etc.

· Conducting shelf-life study and ensuring fumigation of stock

· Obtaining food authority license and product registrations with food authorities

· Follow up and conduct quality control/monitoring programs (sampling activity, physical,

sensory, etc.) on sourced products at the time of receiving to ensure the quality consistency of

the products

· Follow up other programs (equipment calibration, water testing, food safety & hygiene training,

health examination …) according to regulation requirements.

· Conduct regular and random checks during incoming, storage, processing or stored finished

goods according to relevant quality requirements to assure the compliance with defined

standards

· Keep in touch with local authority organizations to get the necessary information, supports or

documents as well as to follow up and carry out the designated tasks.

· Coordinating and responding to customer / store complaint issues, follow through corrective action in the warehouse with timely responses and solutions.

· Coordinate with operation staff to reduce overall customer complaints on product produced on each shift.

· Commit to self-development and enrichment of the knowledge and skills by planning and attending agreed training courses.

4. As food safety team leader, he/ she will have following responsibilities

· to manage a food safety team and organize its work,

· to ensure relevant training and education of the food safety team members

· to ensure that the food safety & halal management system and is established, implemented, maintained, and updated,

· Coordinate with HO for the execution of annual internal HO audit.

· Develop warehouse on MAS Food requirements / on GFSI scheme and coordinate with CB for the execution of external audit.

· to report to the organization's top management on the effectiveness and suitability of the food safety management system.