Job Purpose:
To assist in the day to day running of the Human Resources department ensuring administration systems and company policies and procedures are followed whilst maintaining a high degree of employee satisfaction and focusing on customers- satisfaction.
Key Responsibilities:
1. Recruitment Functions:
- Coordinate with HR Manager for all recruitment process new vacancy opening.
- Coordinate with HR Manager search candidate application to fill in new staff.
- Prepare employment contract for all new staff.
2. Payroll Functions:
- Create staff personal file and filing all documents in staff personal file.
- Ensure Payroll is proceeding correctly and on time.
- Prepare appraisal form for probation staff
- Responsible for completeness of Performance Appraisal on timely basis and submission of appraisal results to HR Manager.
- Responsible for administrative on provident fund.
- Distribute pay slip to all stuff on a timely basis.
- Keep record of Uniform Guarantee fee of return on due time (first year of service).
- Prepare data and key Incentive for Management Team Perform HR Audit on a periodically basis.
- Control all departments registry books, to follow up with overall productivity
3. Compensation and Benefit Welfare Function:
- Coordinate with HR Manager on application and resignation of Social Security Fund Membership for all staff.
- Follow through to ensure that all Social Security Fund process and replacement for lost identification card is done on time.
- Claim medical expense for team
- Order uniform and name tag for Head Staff and Management Team.
- Coordinate with uniform supplier and control uniform for staff.
4. HR Administrative Functions:
- Ensure that HR filings are organized according to the agreed standard and code.
- Support on the update of Organization Chart, Operation Chart, Benefit Chart, Manpower Plan, and report on a timely basis.
- Ensure all documentations in personal file are correctly updated and sent to store by order.
- Manage stuff accommodation and staff canteen
- Day to day team member concerns
- To ensure that Anantara HR operational policies and processes are adhered to and continually improved.
- To assist in all activities concerning management, staff discipline, and administration (Know the Mozambican Labour Law well).
- To coordinate all matters of work permits and visas.
- Implement corporate policies and procedures on compensation and benefits
5. Development Functions:
- Participate in training & development, meetings and other development programs.
- Assist with the organization of meetings, training, outings and other events.
- Perform other tasks as assigned by supervisors.