Executive Assistant

This role is based in San Francisco.

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is on-site, meaning it will be performed in the specified office on a full-time basis due to the business needs of the team. 

We are looking for an Executive Assistant to support LinkedIn’s Vice President of External Communications. In this role, you will be responsible for a mix of administrative and operational activities that help our communications organization run smoothly. The ideal candidate is proactive, highly organized, and able to maintain strict confidentiality of corporate and personal information. You thrive in fast‑paced, design- and product‑driven environments and bring strong judgment, attention to detail, and a solutions-oriented mindset to your day‑to‑day work.

Responsibilities: 

• Full support of one VP with potential for partial support of up to two (2) Sr. Directors  
• Manage meetings (e.g. set agendas, prepare presentations, document meeting minutes and manage action items) 
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) 
• Coordinate all travel arrangements 
• Manage logistics, collaborate with cross-functional partners and formalize event content for special and large-scale events 
• Manage and reconcile expense reports, purchase and procurement requisitions and contracts 
• Work with cross-functional partners on budget tracking and communicate financial constraints 
• Lead large-scale special projects, as agreed with manager(s) 
• Maintain email distribution lists / aliases 
• Act as the point of contact between workplace services to meet facility needs for the team 
• May coordinate and facilitate the onboarding and coaching needs for new EAs/AAs 
• Provide input for ways to improve structures and efficiency of the organization  
• Develop and maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives 
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism 
• Partner with HR, Finance, Legal and other teams on various initiatives  
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction