Corporate Paralegal Specialist responsibilities include, but are not limited to, the following:
- Prepare, process and format general corporate documents and papers including Articles of Incorporation and amendments, Bylaws and amendments, Organizational and ongoing minutes of shareholders and directors authorizing corporate actions, Federal and state tax identification number applications, Certificates of Assumed Name and Reservation of Name and Annual reports
- Review draft agreements and other documents and make suggestions and recommendations in accordance with directions from legal counsel
- Prepare and file forms with government agencies for the purpose of obtaining information for corporations, partnerships, and/or limited liability companies
- Update and maintain US legal organizational chart and the company鈥檚 corporate dataroom and database
- Perform routine administrative tasks including filing, corresponding with internal and external clients, maintaining log notes, photocopying, faxing, and scanning documents
- Provide executive administrative support and handle confidential correspondence and exercise a high degree of discretion and initiative
- Maintain secure scanned electronic copies of all contracts and control access to authorized individuals
- Maintain insurance records; liase with insurance carriers as needed and request and route insurance certificates
- Work with senior management, Risk Management Department, and legal counsel to resolve issues related to contracts
- Assist with mergers and acquisitions including but not limited to asset purchase sales, stock purchase, reverse mergers.
- Assist in responding to subpoenas Prepare litigation hold memos and Track and report on pending claims.
- Conduct special projects as directed