Invoice Processing – PO & Non-PO
- Process high volumes of Purchase Order (PO) invoices, ensuring 2-way/3-way matching (PO, GRN, and invoice).
- Handle Non-PO invoices by validating approvals, cost centers, and policy compliance.
- Resolve discrepancies related to pricing, quantity, tax, or missing documents by coordinating with procurement, buyers, and vendors.
- Maintain accurate invoice data entry in the ERP system within SLA timelines.
- Support month-end close activities, including GR/IR reconciliation and accrual preparation.
Vendor & Stakeholder Coordination
- Communicate with vendors for invoice clarifications, payment follow-ups, and dispute resolutions.
- Work closely with internal departments such as Procurement, Operations, and Finance to ensure smooth workflows.
- Maintain vendors' master data accuracy and support periodic vendor reconciliations.
Payment Processing
- Support weekly and monthly payment runs (ACH/NEFT/RTGS/Wire).
- Ensure invoices are fully validated and approved before payment.
- Track and report payment status to stakeholders.
Reporting & Documentation
- Prepare AP aging reports, P-Card summary reports, and other periodic MIS.
- Maintain well-organized documentation for audit and compliance purposes.
- Assist in external and internal audits by providing necessary documentation.