The PMIS Specialist is a vital role within the Project Controls team, responsible for the design, implementation, administration, maintenance, and optimization of the Project Management Information System (PMIS) across the assigned mixed-use development portfolio.
This role ensures that the PMIS effectively supports all project control functions (scheduling, cost control, risk management, document control, and reporting) by maintaining data integrity, providing training, and generating accurate, timely, and actionable management reports to support project decision-making in a fast-paced environment.
Key Responsibilities
- Serve as the primary administrator and subject matter expert for the PMIS platform (e.g., Oracle Primavera Unifier, P6 EPPM, PMWeb, Aconex, or similar industry-standard software).
- Configure, customize, and maintain the PMIS to align with the PMC's Project Management Plan (PMP), Project Controls procedures, and client-specific requirements. This includes setting up new projects, user access, security permissions, Business Process (BP) workflows, and forms.
- Ensure the integrity, accuracy, and consistency of project data within the PMIS, including cost, schedule, risk, and performance metrics. Perform regular data audits and cleanup activities.
- Support the integration of the PMIS with other corporate systems, such as ERP (Enterprise Resource Planning), BIM (Building Information Modeling), and Document Management Systems (DMS) using APIs and other integration tools.
- Provide tier 1 and tier 2 technical support, troubleshooting, and issue resolution for all PMIS users.
- Design, develop, and maintain Business Intelligence (BI) dashboards and reports (e.g., using Power BI, Tableau) that leverage PMIS data to provide real-time insights into project status and performance.
- Generate and distribute routine and ad-hoc project reports, including progress updates, earned value analysis (EVA), financial forecasts, and key performance indicators (KPIs) for internal management, client, and stakeholder reviews.
- Conduct detailed data analysis to identify trends, variances, potential risks, and areas for process improvement.
- Collaborate with Project Managers and Project Controls personnel to analyze existing project processes and recommend system-based improvements for enhanced efficiency and standardization.
- Develop and maintain comprehensive PMIS documentation, including user manuals, standard operating procedures (SOPs), and training materials.
- Conduct hands-on training and mentoring sessions for project teams, new hires, and stakeholders to promote effective and consistent use of the PMIS.
Experience
- Minimum of 10 years of demonstrable experience working as a PMIS Administrator, Specialist, or equivalent role, preferably within a Project Management Consultancy (PMC) or Project Management Office (PMO) environment.
- Significant experience on large-scale, complex construction and/or mixed-use development projects is highly desirable.
- Proven expertise in the implementation, configuration, and administration of a market-leading PMIS platform (e.g., Oracle Primavera Unifier, P6, PMWeb).
- Experience in Power BI (or similar BI tools) for data visualization, dashboarding, and report development is a strong requirement.
- Knowledge of project management methodologies (e.g., PMI, PRINCE2) and core project controls principles.
- Bachelor's Degree in Computer Science, Information Technology, Engineering, Project Management, or a related field.