The Commercial, Cost & Procurement Director is responsible for the overall commercial performance of the project deployed on Drive Continuous Improvement and consistency of commercial processes. He is able to implement effective contract administration procedures and develop claims avoidance and mitigation strategies, as well as a sound understanding of insurances and bounds.
- Responsible to procurement administration of commercial procurement actions; reviewing, preparing and approving RFPs, conducting bid abstracts, conducting negotiations, preparing purchase orders and subcontracts;
- Play a leading and pivotal role in supporting the project executives, leaders and project managers in monitoring and controlling the performance of contracted services to ensure services are effective, meet statutory requirements and deliver the desired outcomes;
- Ensure the client鈥檚 commercial position is properly considered in all client and program management decision making;
- Coordinating on all matters concerning contract administration, claims, disputes, contract interpretation and cost analysis;
- Developing, implementing and managing systems and procedures for the monitoring of external and internal contracts to ensure that contractual compliance issues are resolved timely & effectively;
- Leading the identification and implementation of commercial strategies;
- Identifying potential claims, checking for compliance with applicable contractual terms and ensuring effective negotiation and settlement of claims ;
- Preparing claims to negotiate with contractors, including the calculation of losses incurred through defaults on contractual obligations. Formulating suggestions to remedy failure to meet contractual obligations;
- Financial budget supervision and ensuring the cost-effectiveness and value for money of contracts are other key tasks;
- Taking responsibility for all financial contract management activities including the reviewing and the approving of payment certificates, invoicing from subcontractors and to the client ;
- Review/update/maintain a set of integrated policies, procedures, tools, trackers and system to consistently monitor and measure commercial activity across the program;
- Maintaining a clear picture of out-turn cost in accordance with standard framework, by ensuring monthly cost reports fully and accurately reflects all contracts let, change, risks, opportunities and variation orders and reporting to senior client level;
- Providing the Project Director & the client a comprehensive picture of budget, commitment and payment at all times;
- Providing the foundations for driving performance of consultant鈥檚, contractors and the supply chain generally;
- Maintaining positive supply chain behavior by payment applications dealt with comprehensively with clarity and within contract timescales;
- Identification of actions which potentially undermine the client鈥檚 commercial position under the contract or are detrimental to delivery within agreed time, cost and quality parameters;
- Review/update/maintain commercial protocols and mechanisms;
- Review/update/maintain central commercial trackers (payment, contract information tracker etc.;
- Assess the impact(s) of design/construction changes and schedule slippages. Provides the needed expertise and technique in cost control and contract management and coordinates project estimation efforts;
- Co-managing a team of experienced Contract Administration staff.
- Perform all other position related duties as requested.