About the Role
The Payroll Specialist is responsible for executing accurate and timely payroll processing across Egis North America鈥檚 entities in compliance with company policies and local regulations. This role ensures data integrity, supports reconciliation and reporting activities, and contributes to process standardization and continuous improvement within the Shared Services team. The Payroll Specialist collaborates closely with HR, Finance, and external service providers to deliver a seamless employee payroll experience.
This role is open to candidates located in Toronto, Ottawa, Montreal, Vancouver, Edmonton and Calgary.
Key Responsibilities:
- Process payroll runs for entities in the U.S. and Canada as assigned by SSC management.
- Enter, audit, and maintain employee records, timesheets, and pay adjustments in the payroll system.
- Reconcile payroll data, resolve discrepancies, and ensure accuracy of withholdings and deductions.
- Prepare and review payroll journal entries and reports for Finance and audit purposes.
- Run weekly payroll validation reports and perform necessary checks to ensure data accuracy.
- Maintain strict confidentiality and ensure compliance with internal controls and data protection standards.
- Respond to employee payroll inquiries with professionalism and accuracy.
- Prepare year-end reporting, including tax slips and related filings.
- Work in close collaboration with other Payroll team members to ensure consistency and alignment.
- Crosstrain on payroll processes to provide support and coverage as needed.
- Support the Payroll Manager with reconciliations, ad hoc reporting, audits, and process improvement initiatives.
- Collaborate with various departments on system updates, testing, and process enhancements.
- Participate in the transition to Oracle Fusion ERP and payroll integrations with ADP.