About The Role
The Billing Specialist is responsible for the accurate and timely preparation, submission, and tracking of client invoices in accordance with project contracts and billing schedules. This role ensures billing is executed in compliance with client requirements and internal controls, directly supporting the company鈥檚 cash flow. The Billing Specialist works closely with Accounts Receivable, Finance Operations, and Project Managers to resolve billing issues, meet deadlines, and maintain audit-ready documentation.
This role is open to candidates located in Toronto, Ottawa, Montreal, Vancouver, Edmonton and Calgary.
Key Responsibilities:
- Prepare and issue client and intercompany invoices in accordance with contract terms.
- Apply appropriate sales tax based on project jurisdiction, client tax status, and applicable legislation.
- Maintain billing schedules and monitor billing triggers to initiate invoicing.
- Submit invoices through client-specific portals or platforms.
- Ensure all required supporting documentation is collected, validated, and included with invoice packages.
- Verify invoice data against contract setup; flag and escalate discrepancies or missing information.
- Issue client Statements of Account on a scheduled basis or upon request, ensuring accuracy and completeness.
- Track billing progress, monitor deadlines, and follow up on pending approvals or rejections.
- Maintain accurate and complete billing records to support internal audits and compliance requirements.
- Collaborate with Project Management and Finance Operations to clarify billing details based on financial data and project status.
- Respond promptly to internal and external inquiries regarding invoice status, documentation, or corrections.
- Support Accounts Receivable by providing billing documentation for collections and client escalations.
- Generate ad hoc reports, invoice status updates, and client-specific summaries as requested by internal stakeholders or leadership.
- Actively participate in team knowledge sharing, cross-training, and process documentation to support coverage, consistency, audit readiness, and onboarding within the Billing function.