Deputy Director, Office of Contract Agency Audits

PLEASE NOTE: ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE
REACHABLE ON THE ADMINISTRATIVE MANAGEMENT AUDITOR CIVIL SERVICE LIST ARE
ELIGIBLE TO APPLY. CANDIDATES MUST STATE THE TITLE THAT YOU ARE PERMANENT IN
OR THE LIST THAT YOU ARE REACHABLE ON, IN YOUR APPLICATION.

The New York City Department of Youth and Community Development (DYCD) invests in a network of
community-based organizations (CBOs) and programs to alleviate the effects of poverty and to provide
opportunities for New Yorkers and communities to flourish. DYCD’s central task is administering
available city, state, and federal funds to a wide range of innovative, practical, and quality programs
that positively impact youth and communities.

Within DYCD, the Office of Contract Agency Audits’ (OCA) mission is to:

1) Ensure that DYCD’s contracted providers comply with DYCD’s contracts, Fiscal Manual, New York
City’s Cost Policies and Procedures Manual, and other applicable city, state, and federal laws.

2) Help DYCD’s contracted providers develop and maintain a strong financial infrastructure to enable
and support the delivery of high-quality, effective, and impactful contracted services.

The Deputy Director of Contract Agency Audits will report to OCA’s Director and will oversee one or
more Staff Auditors. The Deputy Director will be required to work independently to oversee the Staff
Auditors’ performance of the following tasks:

-Reviewing draft audit reports of CBOs prepared by DYCD’s contracted independent audit firms (CPA
firms) in preparation for audit exit conferences attended by CBO officials and CPA firm auditors.

-Leading exit conferences for audits performed by DYCD’s CPA firms.

-Evaluating CBO’s proposed corrective action plans prepared to address audit findings.

-Following up on corrective action plans accepted by DYCD to ensure implementation by CBOs.

-Evaluating the results of corrective action plans implemented by CBOs to determine their
effectiveness and making further recommendations or site-visits as needed.

-Recommending whether questioned costs resulting from CPA firm audits should be disallowed and
recouped from CBOs by DYCD.

-Performing data entry of CPA firm audit reports into DYCD and City databases.

-Reviewing DYCD’s contracted CPA Firm audit workpapers.

-Reviewing CBO’s Federal Uniform Guidance Reports (i.e., Single Audits) and following up on any findings therein.

-Reviewing CBO’s independently audited financial statements

-Conducting reviews of monthly claims for reimbursement submitted by CBOs, as part of the NYC Health and Human Services Invoice Review Policy.

-Examining CBO’s financial books and records to determine whether proper accounting practices and maintenance of records is in place to ensure accurate reporting.

-Examining CBO’s written policies and procedures and conducting interviews of key CBO staff to determine the adequacy of internal controls for safeguarding organizational assets.

-Conducting reviews of CBO’s programmatic policies and procedures to determine whether program objectives are accomplished effectively and efficiently and making written recommendations, as
necessary.

-Performing site visits to CBOs to ensure equipment purchased with DYCD funding is appropriately documented and recorded on equipment inventory lists.

-Performing fiscal analysis of CBO Financial Statements as part of DYCD’s pre-qualification justification process

-Completing fiscal performance evaluations of CBO contracts

-Preparing written summaries that document the staff auditor’s analysis and monitoring of CBOs and any associated suggested next steps identified for DYCD follow-up.

-Providing technical assistance and presenting training material to CBOs covering internal controls, DYCD’s Fiscal Manual, and industry standards and best practices based on identified areas of need.

ADMINISTRATIVE MANAGEMENT AUDI - 1001C