VENDOR PAYMENT SUPPORT ANALYST

APPLICANTS MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE, BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE OR BE IMMEDIATELY REACHABLE ON EXAM NO. 1194.

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

The Office of Fiscal Operations serves as the primary payments and accounting office for DSS/HRA/DHS, with its core responsibilities managed through the Bureau of Accounts Payable (BAP). As the Agency’s central payment office, BAP is responsible for issuing authorized payments to service providers supporting DSS/HRA/DHS clients, vendors delivering agency services, and employees requesting reimbursement for business-related expenses.

The Bureau of Accounts Payable (BAP) is recruiting one (1) Procurement Analyst I position to function as the Vendor Payment Support Analyst within the Non- Human Services Payments Unit who will:

- Serve as a liaison between DSS/HRA/DHS program areas, the ACCO Office, the Vendor Payment Unit, and senior management to resolve contract and encumbrance-related issues.

- Support the payment team with contract tracking, compliance monitoring, and reporting.

- Perform data entry and reporting tasks related to encumbrance and contract management.

- Ensure adherence to organizational procurement, purchase order, and contract policies and procedures.

- Communicate professionally and effectively with the Vendor Payment team and other internal stakeholders.

- Process & review payments submitted through PASSPort or FMS.

- Maintain a daily log of work processed within the Accounts Payable Unit.

- Create vendor payment vouchers using City systems, including FMS, PASSPort, PayTrace within established timelines.

- Assist with special projects as assigned

PROCUREMENT ANALYST - 12158