Clerical Associate, Bureau of School Health

OPEN TO PERMANENT CLERICAL ASSOCIATE **

The Office of School Health (OSH) is a joint program of the New York City Department of Education and the New York City Department of Health and Mental Hygiene. OSH is responsible for promoting the health of the 1.3 million students enrolled in approximately 1,800 public and non-public schools in New York City. Services to students include case management of chronic health problems, preventive health screening, urgent care, medication administration, preventive counseling, reproductive health services, health education, referral for care and assurance of ongoing effective treatment.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
--Responsible for clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports
--Working with and/or in the direction of the Nursing Supervisor to maintain/update training material for OSH staff. Request appropriate electronic and other equipment for training and provide clerical support at training sites as deemed appropriate by the Nursing Supervisor
--Maintaining and updating New Nurse Orientation and Preceptor schedules within each region and receiving and transmitting telephone messages to the Nursing Supervisor and field staff as needed. Compiling all time and personnel records and preparing other required reports.
--Providing oversight of Supplies and Equipment for OSH staff and Forward changes in OSH Staff school assignments to Central Office Liaisons to maintain accuracy of OSH Staff Management data base
--Compiling summer school assignments for payroll purposes including but not limited to hours of school sessions, start and end date, and maintain and coordinate schedule for Nursing supervisor and field staff
--Participating in the transfer process by assisting in arranging principals' meetings and maintaining records of Principal's Letters and maintain confidentiality involving any disciplinary issues with all employees of the program
--Forwarding HR related issues to FCH HR by advising staff to contact HR directly and serve as back-up Contract Nurse Liaison and work with other Contract Nurse Liaisons and Central Nursing Staff in matters related to 1:1 and transportation and nursing coverage. Responsible for Regional Staffing updates and coordination with Central Office
--Assisting with managing meetings, securing meeting venues, and contacting OSH staff with relevant information. Scheduling meetings and appropriate venue location for such meetings and assist in copying, mailing, e-mailing letters, memoranda, and reports

PREFERRED SKILLS:
Excellent communication, interpersonal, analytical and organizational skills; detailed oriented.
Ability to work under pressure and meet deadlines
Computer literate with strong skills with Microsoft, Excel and Word.
In addition to meeting the minimum requirements, individuals should have two additional years of experience.

Why you should work for us:

Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
--Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
-- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

CLERICAL ASSOCIATE - 10251